Customer Service Representative I

Description Of Duties And Responsibilities

Under general supervision, the purpose of the position is to provide customer service involving a wide variety of municipal service accounts to address and resolve citizen requests and concerns. Employees in this classification function at entry level to perform both routine and non-routine duties as dictated by the nature of the work promoting efficient and organized operation of departmental activities. Position may coordinate account collections and initiates connection and discontinuance of services.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.Â

• Responds to inquiries and requests from the general public and business community regarding municipal service accounts, through friendly, professional customer service skills, ascertaining the needs of the customer and providing appropriate assistance and information, e.g., utility, solid waste, fire inspection, code enforcement, urban forestry, utility, right of way, public works and storm water.
• Generates and mails various memos, notices, billings and other relevant materials to customers; prepares and mails account letters in accordance with departmental policies and procedures.
• Coordinates connect and disconnect requests; coordinates cut off work orders for delinquent accounts; prepares all appropriate documentation and service orders.
• Records and administers non-sufficient fund checks; submits unpaid utility account billings to collections.
• Maintains and verifies accuracy of various departmental reports, databases and general ledgers; files various documents and records as instructed by departmental guidelines; retrieves files on request.
• Establishes, collects, organizes and maintains data on account information and status; generates various daily, weekly and monthly reports as directed.
• Files correspondence, reports, records and materials according to appropriate departmental guidelines.
• Performs a variety of cashiering and account reconciliation tasks; processes point of sale sessions; balances reports.
• Receives telephone inquiries and complaints, ascertaining the nature of the call, screens, and directs to the appropriate department; greets and directs visitors, as and when appropriate.
• Responds to a variety of customer service requests, e.g., title search, impact fees.
• Assists with the resolution of minor routine administrative and operational problems.
• Communicates with other departments and public agencies for the dissemination of information.
• Performs related duties as directed.
  
  

Minimun Training, Experience, Licenses, Or Certifications

High School Diploma or GED required; supplemented by a demonstrated aptitude for customer service-oriented work, a minimum of one (1) year of cashiering experience, and three (3) years of call center operations experience; or an equivalent combination of education, training, and experience.

Must possess and maintain a valid Florida Identification Card.Â

CORE COMPETENCIES

• Proven ability to thrive in a fast-paced, high-volume environment, handling 50-80 calls per day
• Strong multitasking abilities with excellent time management skills
• Exceptional customer service and communication skills
• Ability to remain calm and professional under pressure
  
  

Knowledge, Skills, And Abilities

• Ability to understand and follow written and oral instructions.
• Knowledge of business English and spelling.
• Ability to clearly communicate information both verbally and in writing.
• Knowledge of the principles and techniques of customer service skills; ability to deal diplomatically with irate individuals.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
• Ability to access, operate and maintain various software applications.
• Ability to perform routine mathematical computations and tabulations accurately and efficiently.
• Knowledge of basic policies and practices of cashiering and conducting currency transactions.
• Ability to read, update and maintain various records and files.
• Ability to understand and follow pre-established departmental and City policies and procedures.
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
  
  

Physical Requirements

• While performing the essential functions of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and lift and/or move up to 20 pounds. Some tasks require visual abilities. Some tasks require oral communications ability.
• While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.