HR Assistant, North America

Social Element is a global social media agency connecting brands and people socially. Our core purpose is to make better social for brands and social better for society

The Opportunity:

We're seeking an outstanding HR Assistant to provide top-tier administrative support to our People Team. You'll ensure smooth HR operations by maintaining organized records, managing employee transitions, facilitating effective learning systems, and being a reliable point of contact for employee inquiries and support.

Come and join a team that is empowering, innovative and full of energy.

What you’ll do:

HR process administration:

• Administrative functions of onboarding and offboarding processes for new starters and leavers including orientation, creating and maintaining employee record, i9 process, seeking references and background screening, generating paperwork
• Tracking annual leave and maintaining time off policy assignments.
• Monitor HR inbox and respond to employee inquiries.
• Maintain accurate records in HRIS
• Monthly HR data reporting and ad hoc requests
• Serve as the first line resource for employees with HR questions
  
  

Benefits and Leaves administration:.

• Assist with annual Open Enrolment and triaging employee questions
• Liaise with HR Director and PEO for leaves administration.
• Guide employees through leave of absence requests & managing paperwork
  
  

Learning & Development:

• Updating training content in Learning Management System
• Assist with the coordination of the internal performance review process and 360 feedback survey.
• Scheduling and tracking of compliance and agency required training
  
  

Other:

• Assist with labor law compliance across North America.
• Generating DiSC profiles as required.
• Serving as coverage for HR team across regions
• Involvement in People Division projects where required.
• Assist with some payroll functions as needed
• Providing additional administrative support for the People Team as required
  
  

Skills + Traits

• Organizor - skillfully juggle multiple tasks simultaneously whilst maintaining high accuracy
• Communicator - exceptional communication skills and high emotional intelligence
• Process Driven - a systematic approach to tasks, ensuring that all HR activities follow guidelines and policy and are efficient.
• Customer Oriented - exceptional drive to support and help employees and team members
• Self-starter - proactive, resourceful and independent worked; driven by internal goals
• Curious - self motivated with a drive to continually learn and improve. Ability to utilize technology, including AI to improve efficiency and innovation.
• Tools Expertize - proficiency in Google suite (mail, calendar, docs, slides, sheets). HRIS and other company wide softwares.
• Discrete - ability to handle sensitive information with discretion and maintain confidentiality.
  
  

Desired Experience

• Essential: Experience in working in an administrative role with exposure to HR practices or education in HR.
• Experience in a fast paced, (ideally Global) environment with forever changing priorities.
• Strongly Desirable: Hands-on experience of HRIS management. Basic knowledge of labor laws in North America.
  
  

Social Element Values

Bring the joy: Our people bring the joy by radiating energy, creating an uplifting atmosphere, and spreading positive vibes that's magnetic to everyone around them!

Trusted Pioneers: Our trusted pioneers are trailblazers driven by curiosity, leading the way with best-in-class solutions and innovative ideas.

Everyone’s welcome: We create an inclusive and respectful environment where communication is jargon-free, and everyone feels welcome

We’ve got you: With a team that's professional, reliable, smart, and prepared, we are problem-solvers who get it done and do it brilliantly.

Genuine humans: Our genuine humans are compassionate, honest, and unapologetically real.

Benefits

Please note these benefits are for US based employees only

100% Remote working

33 days of holiday (including the bank holidays)

Birthday off

Annual Occasion Day off for an important event

1 Volunteer day off

Paid Sick time off

Group Insurance Medical plans with generous employer contribution, including one plan that is employer covered

Dental and Vision plans

FSA & HSA Options, with employer contribution to HSA on select plans

401k with employer matching

Employer Paid Long-Term/Short-Term Disability

Enhanced family friendly policies

Career Break: After 1 year's service, can take between 4 weeks and 1 year unpaid leave.

Wellbeing Support

3 x Wellbeing Days

Flexible Fridays (Working half day)

The Hiring Process

Culture + Connect Call with one of Talent Team

Skills + Experience Interview with HR Director + member of the People Team

Task + Final Interview

Our Diversity, Equality & Inclusion Commitment

We welcome applications from diverse and under-represented groups regardless of their background.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so even if you feel you don’t fulfill all the requirements, we encourage you to still apply — we’d love to hear from you!

We value having divergent thinkers who bring various experiences and viewpoints to the table at The Social Element. We strongly encourage members of underrepresented groups to apply.

We are also able to make reasonable adjustments throughout the full recruitment process so we invite you to identify any additional support that you may require to ensure you are supported throughout the full process.

How To Apply

If you're ready to make your mark with us, upload your resume and a cover letter explaining your personal/professional experience and why you're excited to join our team. Don't forget to include the specified details in your cover letter/video to ensure your application gets processed!

• If you would prefer to submit your application in a different format, please feel free to get in touch with us at [email protected] and we will be happy to assist you in any way we can. We will be unable to process applications via this inbox.
  
  

Excited to embark on this journey with us? We can't wait to hear from you!