PROCUREMENT ANALYST - DEPARTMENT OF PURCHASING

General Statement Of Responsibilities

Under general supervision, this position is responsible for assisting in the implementation of computer software applications, analyzing and defining business processes solutions, and performing purchasing related activities. Reports to the Purchasing Manager.

Essential Job Functions

Conducts studies to identify business needs, priorities, and business process solutions; identifies areas requiring actions, new methods, design or re-engineering to streamline and improve operations; develops functional requirements, testing plans and scripts to address needs. Utilizes appropriate methodologies to develop business requirements to support various work processes; performs or assists in configuration of user tables and settings, transition planning, data migration, and implementation support; plans and coordinates testing and conversion from existing software and systems to new software and systems. Responsible for the most complex purchasing assignments; confers with departments to determine needs; prepares cost analyses for bid awards of sophisticated equipment, commodities and services and evaluates product; secures quotations from vendors; develops requests for proposals and invitations to bid; negotiates complex contracts or agreements and monitors compliance/ performance. Analyzes, designs and implements purchasing business processes solutions including redesign or re-engineering initiatives. Responsible for providing documentation to department end users in accordance with installation standards including system, operator and user manuals; schedules and coordinates user training; provides tech support to end users. Serves as technical resource to assist with envisioning and understanding the application of technology to business; advises management on new technology solutions. Collaborates with users to identify reporting and query needs; defines appropriate application platform from which to the requested information; defines report and query specifications; interprets results to determine practical usefulness. Responsible for the effective supervision and administration of assigned personnel including prioritizing and assigning work, performance management, employee relations, and related activities. Performs other duties as assigned.

PERFORMANCE STANDARD

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the Citys Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

Required Knowledge

Project Management - Knowledge of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.

Information Technology - Knowledge of computer systems and business applications. Understanding of data processing principles and practices related to applications development and programming. Knowledge of multiple computer languages and software applications.

Supervision - Knowledge of leadership techniques, principles and procedures to assign work, schedule, supervise, train, and evaluate the work of assigned staff.

Required

SKILLS

Critical Thinking - Uses logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches.

Interpersonal Relationships - Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations.

Required Abilities

Communication - Ability to communicate complex and technical ideas and proposals effectively so others will understand to include preparation of reports, schedules, and documentation. Ability to listen and understand information and ideas presented verbally and in writing.

Coord nation of Work - Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Performs a broad range of supervisory responsibilities over others.

Education And Experience

Requires a Bachelors Degree in Business Administration, Information Technology or a related field and 5 - 7 years of progressively responsible experience in procurement management, business or systems analysis or a related field, including 1 - 2 years of lead or supervisory experience, or an equivalent combination of education and experience.

Additional

REQUIREMENTS Requires an acceptable general background check to include a local and state criminal history check and a valid drivers license with an acceptable driving record.

• PHYSICAL REQUIREMENTS Requires the ability to exert light physical effort in sedentary to light work. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). []{style="font-size: 12pt; font-family: Calibri;
  
  

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