Administrative Assistant III (4484)

Overview

### **About Fairweather**

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

### **Why You Should Work for Us**

• Competitive compensation and benefits package
• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well-being
  
  

### **Total Rewards & Benefits**

• Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
• Retirement Plan: 401(k) up to 4% company match.
• Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage
• Employee Assistance Program (EAP): Free counseling and support services
• Paid Holidays: Observance of major federal holidays
• Flexible Spending Accounts: Health and dependent care options
• _Alaska Overview_**
  
  

ConocoPhillips Alaska and its heritage companies have more than 50 years of business history in Alaska. As Alaska's largest oil and gas producer, the company produced an average 182 thousand barrels of oil 2017. ConocoPhillips, with about 1,100 Alaska employees, holds major ownership interests in the Prudhoe Bay Unit, the Kuparuk River Unit, and the Colville River Unit (Alpine). ConocoPhillips operates the Kuparuk and Alpine oil fields on the North Slope. The company has an ownership interest in the Trans Alaska Pipeline System (TAPS) and owns/operates the Polar Tankers fleet.

• _Asset Description_**
  
  

Willow is an oil discovery located within the Bear Tooth Unit (BTU) in the National Petroleum Reserve of Alaska (NPR-A) approximately 30 miles west-southwest of the Alpine Central Facility (ACF) on the North Slope of Alaska.

The Willow Development is expected to contain greater than 600 MMBOE gross recoverable resource. The initial phase of Willow development will include a new Willow Central Processing Facility (WCF), three drill sites, pipelines, roads, bridges, and supporting infrastructure.

• _Position Summary:_**
  
  

The Willow Leadership Team is seeking candidates for an administrative assistant role. The position will report to the Willow Project Integration Manager and will to support full Willow Leadership team, Including, Project Delivery, Subsurface, Drilling and Operations. This role will perform a variety of office and functional support duties including but not limited to meeting scheduling, daily and weekly reporting, onboarding support, maintaining files, records, and documents in electronic or paper form and general administrative duties. As part of the Willow project team organization, you will support an integrated leadership group that prioritizes excellence, organizational skills, attention to detail and a culture of fun in a very fast-paced working environment. Communication skills, resilience, and an ability to manage multiple tasks/projects concurrently will serve you well in this role.

Your Responsibilities May Include

• Manage office supplies, office moves, prepare travel and expense reports, and distribute mail
• Manage logoed swag inventory, storage and distribution
• Organize and maintain electronic files for the Willow Leadership Team
• Develop library of visuals for the Willow project team to include videos and photos of project progress.
• Prepare and maintain "on-boarding" materials for incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate
• Coordinate and schedule a variety of meetings; manage WLT calendars as needed
• Arrange and book travel for WLT members
• Complete monthly expense reports for WLT members
• Coordination, logistics and hospitality for all executive-level meetings, off-sites and team building activities
• General floor admin duties such as securing calendars, managing facility work order requests
• Coordinate community service events such as United Way, Day of Caring event, and other company functions for supported groups
• Assisting with roll out and execution of the Willow Communication Plan
• Initiating and organizing project social engagements and events
• Prepare internal communications on behalf WLT members
• Provide back-up coverage on an as-needed basis for other administrative assistants
• Other projects and/or ad hoc requests as they arise
  
  

**Qualifications**

Basic/Required

• Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
• 2+ years of administrative / Communication experience or equivalent support role
• Intermediate proficiency in Word, Excel, Outlook and PowerPoint
• Strong communication skills – both written and oral
  
  

Preferred

• Basic knowledge of SAP
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
• Builds effective solutions based on available information and makes timely decisions that are safe and ethical
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
• Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results
• Drives thoughtful and pragmatic change, encourages innovative thinking and continuous improvement, and models adaptability through resourcefulness, flexibility, and positivity
  
  

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.