Administrative Assistant

Maintains and monitors the Resident Trust Account for availability of funds for resident expenditures and resident fees. Provide support to assist in the daily operations of the department

• Will provide assistance to Director and Management Team
• Serves as a contact person for payroll, and ensures payroll is submitted in a timely manner and time is recorded correctly.
• Responsible for receiving and posting deposits to the Resident Trust Account.
• Submits appropriate travel expense forms for employees traveling for the Facility.
• Responsible for accurate accounting of training files, training hours, and search for training opportunities for personnel.
• Responsible for ensuring monthly fuel billings and receipts are submitted to the Auditor's Office.
• Answers facility phones, direct calls, and take messages in a courteous manner.
• Greet the public in a courteous and professional manner and work cooperatively with other employees of the department.
• Primary Benefits Coordinator and contact between the CRTC and ERS.
• May be assigned additional duties, not explicitly set out herein, but which will adhere to specific job guidelines. The Director reserves the right to change or modify the task required for this position as programming or workload dictates.
• Must possess a high school diploma or GED, with two years college preferred.
• Follow all Department of Criminal Justice Community Justice Assistance Division (TDCJ-CJAD) and departmental standards and policies. Â Adhere to the TDCJ-CJAD and departmental Code of Ethics.
• Must be able to use a personal computer, associated software, and other office equipment (e.g., telephone, copier, fax machine, etc.).
• Must be able to proofread with proper grammar and spelling skills
• Must possess good written, verbal, and interpersonal communication skills.
• Regular and punctual attendance.
• Must be able to work flexible hours, evenings, and weekends as program dictates.
• Must have interpersonal skills necessary to deal with offenders, public, coworkers, court personnel, and personnel of other agencies and departments.
• Ability to work independently and efficiently.
• Must be able to handle high levels of stress.
• Must be multitask oriented and able to handle a variety of tasks on an ongoing basis.
• Must possess effective organizational skills.
• Must be able to rationally prioritize tasks and exercise judgment in making decisions and recommendations in a timely manner.
• Ability to follow oral and written instructions.
• Ability to exercise good, independent judgment, make sound decisions and recommendations, and maintain professional demeanor in difficult situations.
• Ability to work with a variety of people, realize their individual problems, and maintain control and order in the CRTC. Â
• Travel within the city environment, with little notice, for job related tasks. Â
• Travel inside and outside the city to attend trainings and program development, on short notice and on occasion overnight, when and where assigned, as required by the TDCJ-CJAD Standards for CSCDs and CRTCs.
• Must possess a valid Texas driver's license.
• Must have a telephone number at which he/she can be reached.
• Must have reliable transportation.
• Must be able to pass a criminal history check.
• Respond to physical altercations and potential physical incidents by establishing control over those present. Collect the facts of the situation, including all individuals involved, determine the problem, resolve the problem in an appropriate manner, and document accordingly.
• Be capable of delivering CPR, First Aid, and respond to emergencies (i.e., physical and natural) as needed.
  
  

Knowledge, Skills & Abilities

Must be able to use a personal computer, associated software, and other office equipment (e.g., telephone, copier, fax machine, etc.); must be able to proofread with proper grammar and spelling skills; must possess good written, verbal, and interpersonal communication skills; must be able to work flexible hours, evenings, and weekends as the program dictates; must have interpersonal skills necessary to deal with offenders, the public, coworkers, court personnel, and personnel of other agencies and departments; ability to work independently and efficiently; must be able to handle high levels of stress; must be multitask-oriented and able to handle a variety of tasks on an ongoing basis; must possess effective organizational skills; must be able to rationally prioritize tasks and exercise judgment in making decisions and recommendations in a timely manner; ability to follow oral and written instructions; ability to exercise good, independent judgment, make sound decisions and recommendations, and maintain a professional demeanor in difficult situations; ability to work with a variety of people, realize their individual problems, and maintain control and order in the CRTC; travel within the city environment, with little notice, for job related tasks; travel inside and outside the city to attend trainings and program development, on short notice and on occasion overnight, when and where assigned, as required by the TDCJ-CJAD Standards for CSCDs and CRTCs.

Physical And Environmental Requirements

Ability to sit or stand for extended periods of time; unassisted mobility within an office environment, within the CRTC, and within the community; maintain the ability to occasionally stand, walk, kneel, stoop, and bend during the course of your shift; reach, grip, and use fine dexterity; push and pull objects; occasionally flex upper trunk forward at the waist and partially at the knees; occasionally lift and carry up to 25 pounds; occasionally rotate upper trunk to the left or right while sitting or standing; place arms above, at or below shoulder height; use vision and depth perception; talking and hearing.

The work environment is typically indoors, with moderate noise level.

DISCLAIMER: The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Employer: Lubbock County will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.