Bookkeeper & Office Admin - Painting Company

Job Type: Full-time, Hourly

Location: Vineland, NJ (On-site only)

About Us

Pro-Spec Painting Corporation is a growing contractor serving South Jersey with a strong reputation for quality and reliability. We run a lean, focused operation and are looking for someone ready to step in and contribute.

Position Overview

This is a full-time, in-office role ideal for someone with a solid background in office administration and hands-on exposure to construction operations. You’ll manage the full range of project admin functions using SAGE 100 Contractor, supporting field operations, vendors, and internal teams.

Key Responsibilities

• Open/close office; manage calls
• Administer job records in SAGE 100 Contractor
• Handle RFQs, POs, subcontracts, submittals
• Manage schedules and documents
• Use Microsoft Teams for coordination
• Support field ops with accurate admin tasks

Must-Have Requirements

• 5 years general office admin experience
• 3 years in construction or contract administration
• Experience with SAGE 100 Contractor or similar
• Proficient in Excel, Word, Teams
• Skilled in computer networking and shared files
• Prior use of AI tools for admin or document tasks
• Must be a problem solver and able to figure things out independently
• Must want to be part of the growth and success of the company
• Must be a clear communicator with strong phone skills

Nice-to-Haves

• Notary commission
• Bookkeeping and PDF editing experience
• Bilingual in Spanish

Schedule

Monday to Friday, 8:00 a.m. – 5:00 p.m.

In-office only — no remote work considered

Compensation

$24.00 to $26.50 per hour, based on experience

We welcome applicants with less experience who are eager to learn and grow with the company.

Benefits

Paid vacation and holidays

How to Apply:

https://pro-spec.com/careers/construction-office-administrator_vineland_nj_250529-01-1/

Applicants must submit a résumé with a cover letter explaining why they believe this position is a good fit. Submissions without a cover letter will not be considered.