Senior Administrative Assistant

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and the Montgomery Personnel Board Rules & Regulations

Nature of Work

This position is an advanced-level administrative position that performs a full range of general and specialized clerical and administrative procedures. It is distinguished from lower-level clerical positions by its direct support of large departments, upper-level managers, or cabinet members across various complex administrative functions.? The position requires a thorough understanding of office administration principles and the ability to exercise sound judgment and make effective decisions independently.? The work responsibilities include, but are not limited to, managing complex payroll systems, preparing, monitoring, and controlling departmental budgets, purchasing supplies and equipment, coordinating personnel actions, and performing general administrative duties, such as the preparation of departmental reports and official documentation. The position also involves maintaining accurate record-keeping and filing systems, and performing financial and basic bookkeeping functions, including accounts payable, departmental billing, and payment processing.? The work performed in this position is non-routine, often cyclical, and conducted under general instructions from a supervisor. The Senior Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.

Minimum Qualifications

High school diploma or G.E.D. and two (2) years of responsible administrative experience which demonstrates comprehensive knowledge of multiple administrative functions, such as payroll and financial duties, managing department documentation, purchasing goods and services, and/or providing administrative support to supervisors or managers.? A technical certification in Office Administration or closely related area may substitute for one (1) year of experience.? Advanced training in office administrative or closely related area is preferred at this level.? NOTE: Two (2) years' experience as an Administrative Assistant will qualify for this position. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register.? The current vacancy is with the City of Montgomery City Clerk Department.?Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection device will be used to rank the qualified applicants on the eligible register and tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order. Complete an online application by visiting Montgomery Personnel Board's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

This position is open only to the?City of Montgomery City Clerk?employees?who have completed their probationary period and meet the minimum qualifications.