Coordinator/Administrative Assistant

Lensa partners with DirectEmployers to promote this job for Legends Hospitality.

Description

LEGENDS

Founded in 2008, Legends’ operating divisions worldwide include – Global Partnerships, Global Sales, Hospitality, Global Partnerships, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment. For more information, visit www.Legends.net and follow us on Twitter and Instagram @TheLegendsWay.

GLOBAL HOSPITALITY

We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn: candy walls, in-house bakeshops, and a warm welcome at every turn.

THE ROLE

The Coordinator will be responsible for supporting the overall day-to-day operations for the special events and will gain experience of completing tasks associated with event planning. In addition, this role will provide administrative support for the General Manager as assigned. This position is located at The Star, Dallas Cowboys World Headquarters.

Essential Functions

• Work directly with the General Manager to support administrative tasks as assigned.
• Assist in the development of presentations including creating Power Point presentations, financial spreadsheets and special reports.
• Schedule department meetings; assist in the preparation and distribution of meeting recaps.
• Plan, detail and execute catering requests for events assigned.
• Create BEO, floor plans and event logistics reports.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Attend various staff and stadium production meetings
• Support the overall day-to-day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Assist in overall special events preparation as needed.
  
  

Qualifications

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum 1- 2 years in hospitality coordinator role
• Bachelor’s Degree a plus
• Working knowledge of culinary/food & beverage
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Ability to work in a fast-paced environment.
• Excellent time management skills
• Prior experience in creating BEO’s. a plus
• Must be proficient in Microsoft Office :Excel, Word, Outlook, and Power Point
• Knowledge of catering event order system and diagram software
• Extended work hours as needed
• Detailed oriented and organized
• Exceptional writing, editing and proofreading skills
• Excellent Customer Service and ability to multitask
• Creative and ability to think outside the box.
  
  

Compensation

Competitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications

Skills

Preferred

• Communication: Expert
  
  

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

If you have questions about this posting, please contact [email protected]