HR Management Specialist

This position is located in the Administrative Services Division - Human Resources Management Section in Oklahoma City.

Basic Purpose

Positions in this job family are responsible for managing human resources functions, overseeing personnel actions, and ensuring compliance with laws, regulations, and standards related to payroll and HR administration. Some roles focus on specialized areas such as payroll processing, classification and compensation, recruiting, leave management, or employee benefits. A key aspect of this position is serving as the liaison between HR and employees, facilitating clear communication and timely resolution of inquiries and requests.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorships for H-1B visas.

Application requirements

All applicants must upload a resume and transcript if applicable to be considered for this position.

Office Hours

The office hours of this position are Monday-Friday 8:00 am – 4:30 PM. This position requires you to be in the office five days a week.

Typical Functions

• Responsible for coordinating assigned phases of the agency’s comprehensive human resources program which may include, but are not limited to recruitment, classification/compensation, benefits, payroll, time and leave, FMLA, and records maintenance.
• Administer the preparation and processing of agency payrolls bi-weekly.
• Prepare, process, and/or review a variety of transactions concerning status changes, transfers, promotions, demotions, salary changes, retirements, terminations, etc. in Workday and OnBase.
• Provide accurate information to employees and managers related to benefits and OPERS, Pathfinders, SoonerSave, Disability and Worker’s Compensation.
• Maintain confidential employee records and filing systems in compliance with agency policy, the OK Dept of Libraries Records Disposition Schedule and any other relevant Federal or state laws, rules, or regulations. 
• Perform agency recruitment tasks; prepare recruiting announcements, schedule interviews, complete background check forms, send rejection letters, prepare and maintain recruitment files, and other information concerning job vacancies.
• Provide accurate information on state and federal laws, rules, and regulations pertaining to recruitment, benefits, FMLA, and shared leave.
• Serve as the shared leave liaison, respond to, and complete shared leave requests and donations.
• Perform employee onboarding functions with all new hires. Assist new hires with onboarding tasks in Workday, review agency policies, and answer all questions related to Human Resources.
• Explain laws, rules, and regulations pertaining to HR transactions and various HR related issues to agency staff at all levels and ensure that HR policies and procedures are appropriately implemented and applied.
• Prepare employee ID badges for new employees and set security levels. Make replacement badges for current employees. Create reports for manager when directed.
• Provide additional support and/or back-up with various HR tasks.
• Other related duties as assigned.
  
  

Travel Requirements

No travel is required for this position.

Education And Experience

Level I – bachelor’s degree in human resources, business administration, organizational leadership, industrial/organizational psychology, public administration, sociology, psychology, or closely related field or four years of technical human resources management experience; or an equivalent combination of education and experience.

Level II- those identified in level one plus one year of professional experience in human resources management; or a master’s degree in in one of the areas above or a closely related degree; or four years of technical human resources management experience plus one year of professional experience in human resources management.

Level III – those identified in level II plus one additional year of professional experience in human resources management; or a master’s degree in an area listed above plus one year of professional experience in human resources management; or an equivalent combination of education and experience.

Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, recruitment, or payroll administration.

Additional Considerations/Preferences (These Cannot Eliminate a Candidate)

• Preference may be given to candidates with experience in Workday.
• Preference may be given to candidates with experience in Classification/Compensation and payroll.
• Salaries for Levels II & III will be based on education and combined HR Management experience. Salaries are non-negotiable.
  
  

Physical Requirements

• must be able to file at least 2 hours a week or more.
• Must be able to stoop, bend, and lift files from the file cabinets.
• Must be able to lift up to 20 lbs. and be able to file documents in filing cabinets.
• Must be able to sit at a computer for long periods of time.
  
  

Special Requirements

• Solid working knowledge of MS Office applications including Excel, Word, Outlook, and PowerPoint.
• Excellent analytical and problem-solving skills.
• Time management, organization, and attention to detail.
• Ability is required in reading, interpreting, and explaining state and federal rules and policies.
• Maintain composure when providing exceptional customer service.
• Write in a professional, clear, and concise style for varied audiences.
• Work independently or on a team, prioritize assignments, adjust priorities due to changing business demands.
• Being adept at interacting with people of various social, cultural, economic, and educational backgrounds.
• Ability to speak to small and large groups in a professional manner.
  
  

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
  
  

Not all applicants will receive an interview. If you are selected to be interviewed, you will be notified by email.