Creative Project Coordinator

Summary

At Magnolia, the Creative Project Coordinator supports a team dedicated to the creativity, efficiency, and quality output of the Creative Directors, Art Directors, Writers, and Graphic Designers that comprise Magnolia’s Creative team. This role is responsible for utilizing professional project management and communication skills to organize, manage, and maintain timelines for creative projects that support a diverse portfolio of business divisions and brand experiences. This position works from the Magnolia Headquarters in Waco, Texas. It reports to the Creative Operations Manager and has no supervisory responsibilities.

Essential Duties And Responsibilities

• Assist in the management of timelines and the day-to-day progress of assigned projects, setting achievable targets for milestones and ensuring adherence to deadlines to support timely delivery of final assets*
• Assist in establishing and communicating individual priorities for Creative team members*
• Communicate to managers when project milestones are at risk*
• Attend creative and cross-functional meetings to take minutes, capture next steps, and consolidate information to pass along to Creative team members and leaders*
• Assist in communicating feedback from Creative team leaders, cross-functional partners, external vendors, and contract workers to the relevant team members*
• Assist in ensuring files are delivered on-brief, on-time, and are aligned with the expectations set by the Vice President of Creative
• Assist in proofing assets before delivery, ensuring there are no spelling, grammar, or layout errors
• Utilize project management software and digital tools to streamline operations, track projects, and facilitate seamless communication and collaboration among team members
• Setup new projects in Asana, prepping digital workspaces, and updating cross-functional review decks
• Maintain file organization and naming conventions for project assets, while assisting in ensuring that all creative files from internal team members and external contractors are properly stored on the Creative Department’s Google Drive
• Collaborate with fellow Creative Operations team member and Creative leaders to build and execute best practices for project workflows and processes
• Perform other duties as assigned
• Metrics evaluated on Performance Review
  
  

COMPETENCIES

• Teamwork: Contribute to a team environment supporting diversity, equity, inclusion, and belonging. Work effectively with others, be a team player and contribute toward team goals.
• Critical Thinking: Identify and communicate challenges in day-to-day activities.
• Expertise: Eye for detail, accuracy, and complete all tasks in a timely manner. Willingness to learn and adapt to new processes and technologies.
• Communication: Actively engage in listening to teammates and guests and be open to feedback from guests, peers, and management.
• Guest Focus: Ability to proactively understand and meet guest needs, ensuring a personalized and guest-centric experience.
• Strategy and Goal Setting: Approach change with positivity and curiosity. Know your role in achieving team goals.
• Hard skills: Proficiency in Microsoft Office Suite and Google Drive preferred. Basic understanding of Adobe Creative Suite preferred.
  
  

Eligibility Qualifications

• High school diploma or GED equivalent required; Bachelor's degree from a 4-year college or university preferred
• 0-2 years of related work experience OR an equivalent combination of education and experience preferred
  
  

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to sit; use hands and arms to reach, handle, feel; utilize fine motor dexterity of fingers; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

ACKNOWLEDGEMENTS

Magnolia is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

This job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.