Office Manager
Miller's Health Systems
Date: 10 hours ago
City: Cicero, IL
Contract type: Full time
Job Description
At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.
Responsibilities of the **Office Manager – Communications** include, but are not limited to, the execution of:
Responsibilities of the **Office Manager – Finance** include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:
General:
1\. Successfully complete pre-employment process and screening.
2\. Able to pass physical examination given in behalf of gainful employment within the facility.
3\. Satisfactorily pass through required orientation and training. Be able to follow written and/or verbal instructions.
Essential Functions
1\. Calculate and prepare bank deposits.
2\. Post cash receipts and all charges including bank deposit.
3\. Answer billing questions from families and residents.
4\. Call Medicaid office to check the status of pending Medicaid residents.
5\. Send 450B's to area PASS agency immediately after a new admit.
6\. Follow Month End Procedures
7\. Maintain petty cash fund and necessary documentation.
8\. Interact flexibly and responsively with residents and families.
9\. Reconcile bank accounts to general ledger and hand registers on a monthly basis.
10\. Attend all mandated meetings and inservices unless otherwise excused.
11\. Complete all electronic inservices as requried.
12\. Perform other duties as assigned by the Administrator.
All your information will be kept confidential according to EEO guidelines.
At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.
Responsibilities of the **Office Manager – Communications** include, but are not limited to, the execution of:
- Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
- Enrollment of new students and re-enrollment of current students
- Daily student attendance and daily student operational systems
- Maintaining up-to-date student information and student files
- Planning and supporting logistics and set up for school events and activities as needed
- Bill pay and accounting
- Procurement and supply management for all student, staff, and event supplies
- Maintaining accurate Student Information Systems for the school and local school system
- Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
- Planning and supporting logistics and set up for school events and activities as needed
Responsibilities of the **Office Manager – Finance** include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:
- Bill pay and accounting
- Procurement and supply management for all student, staff, and event supplies
- Planning and supporting logistics and set up for school events and activities as needed
General:
1\. Successfully complete pre-employment process and screening.
2\. Able to pass physical examination given in behalf of gainful employment within the facility.
3\. Satisfactorily pass through required orientation and training. Be able to follow written and/or verbal instructions.
Essential Functions
1\. Calculate and prepare bank deposits.
2\. Post cash receipts and all charges including bank deposit.
3\. Answer billing questions from families and residents.
4\. Call Medicaid office to check the status of pending Medicaid residents.
5\. Send 450B's to area PASS agency immediately after a new admit.
6\. Follow Month End Procedures
7\. Maintain petty cash fund and necessary documentation.
8\. Interact flexibly and responsively with residents and families.
9\. Reconcile bank accounts to general ledger and hand registers on a monthly basis.
10\. Attend all mandated meetings and inservices unless otherwise excused.
11\. Complete all electronic inservices as requried.
12\. Perform other duties as assigned by the Administrator.
- EXPOSURE CATEGORY II:** Tasks that involve no exposure to blood, body fluids, or tissues, but employment may require unplanned Category I tasks
All your information will be kept confidential according to EEO guidelines.
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