Secretary

Job Details

Description

St. Joseph's Center is searching for a compassionate, detail-oriented individual with strong interpersonal skills to join our team as a Secretary. This secretarial role will provide clerical and general related office duties for Maternity and Family Services and support general operations of the Baby and Children’s Pantry with a high degree of confidentiality.

The Ideal Candidate Should Possess The Following Attributes

• Strong communication skills – both oral and written
• Ability to multi-task and prioritize assignments
• Good interpersonal skills
• Professionalism, Accountability, and Flexibility
  
  

This is a full-time position.

Full Time Benefits Include

Health

Medical, Dental, and Vision Insurance

Access to 24 hour No Cost Telehealth for employee and dependents

Company paid Short Term Disability and Life Insurance

Healthcare Flexible Spending Account

Work / Life Balance

• Paid time off
• Paid holidays
• Growth and Support
• Counseling services
• Legal and Financial services
• Child/Elder care resources
• 401-K with company contribution and match
• Employee referral bonus
• Tuition Reimbursement
• Employee Assistance Program:
• Discount Programs with national and local companies
• Paid training
  

Essential Duties And Responsibilities

• Prepare and processes confidential correspondence, reports, agendas and general paperwork
• Answers the phone and provides information and referral services
• Composes emails, routine correspondence, thank you letters, memos, letters and flyers
• Development of forms, staff schedules, contracts, flyers, etc. Edits correspondence and reports
• Prepares reports for Maternity Advisory Committee, grant applications/follow-up requirements,
• Enters all admission, discharge and community services data to Homeless Management Information System (HMIS) daily
• Maintain confidentiality in regard to all program information and use office/private area for confidential conversations
• Files all data relating to the Mother Infant and Walsh Manor program
• Operation and maintenance of all general office equipment, including ordering supplies
• Coordinates activity/ requests with Maintenance, Housekeeping, Central Supply and Business Office at St. Joseph's Center
• Maintains office supply inventory and stocks all forms and supplies
• Attends and prepares minutes for staff meetings
• Attends Real Alternatives training for counselor certification and provides Real Alternative approved services
• Manages all Real Alternatives staff requirements for counselor certifications (clearances, training)
• Accepts and documents program donations
• Manages the monthly schedule calendar, assuring that all shifts are covered, based on time off requests and call offs
• Maintains a cooperative relationship with coworkers and supervisors and creates an atmosphere of mutual respect and trust within the department
• Is flexible to change in duties, priorities, methods and environments
• Comes to work as scheduled and is punctual
• Performs other related tasks as assigned and remains flexible to the diverse needs of the department
  
  

Competencies

• Ability to get along with people and be a team player
• Good communication skills both written and verbal
• Good organizational skills
• Good typing ability
• Ability to maintain confidentiality
• Ability to manage multiple tasks simultaneously
• Knowledge of general office procedures and equipment
• Proficient with Microsoft Office (Word, Excel, Access and Outlook)
  
  

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

• High School Diploma or GED
• Valid PA Driver’s License
  
  

If you are ready to be part of a team that values empathy, respect, and the well-being of every individual then partner with us today!

Non-Discrimination Policy

Saint Joseph's Center is an equal opportunity employer and provider of services and referrals to clients without regard to race (to include hair type, hair texture, or hair style), color, religious creed (to include all aspects of religious observances and practice, as well as belief), disability, ancestry, national origin (including Limited English Proficiency), age (40 and over), or sex (to include pregnancy status, childbirth status, breastfeeding status, sex assigned at birth, gender identity or expression, affectional or sexual orientation, and differences in sex).