Administrative Specialist

Description: Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Prepare required documents through the use of excel, word and PowerPoint. Knowledge of Microsoft Project is a plus.

Position Requirements

Tasks

• Prepare reports, memos, letters and other documents using word processing, spreadsheets, dataset or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages
• Conduct research, compile data, and prepare papers for consideration and presentation to executives.
• Greet visitors and determine whether they should be given access to specific individuals.
• Perform general office duties, such as ordering supplies and maintaining records.
• File and retrieve corporate documents, records and reports.
• Prepare agendas and make arrangements, such as coordinating luncheons.
  
  
  

Skills

• Active Listening skills and ability to understand individual’s requests, questions and needs.
• Excellent communication skills both written and verbal.
• Computer experience with the ability to resolve computer issues with or without technical support.
• Computer Skills including: Excel, Word, PowerPoint, databases, Graphics, and Internet.
• Research capabilities.
  
  
  

Abilities

• Adaptable to a changing environment
• Flexible
• Self-Starter; capable of working on own
  
  
  

Qualifications

• Previous experience in administrative services or customer service
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail oriented
• Highly proficient in word processing and the use of Word.
  
  
  

Education

Associates degree; or equivalent combination of education or experience.

Company Information

Metis Technology Solutions, Inc., an authentically women-owned business providing engineering services supporting aviation and space systems development and operations, including spaceflight systems, ground systems, modeling and simulation systems, research facility development and operations, and data analytics seeks an Administrative Specialist to join the headquarters team. Metis’s primary customers include NASA and the Department of Defense.

EOE including disability and Vets