HR Assistant - P/T

Job Details

Description

POSITION SUMMARY

The Human Resources Assistant provides essential administrative and general support to the Human Resources department, focusing on projects related to payroll, benefits, and recruitment. This role plays a key part in maintaining efficient HR operations and ensuring timely responses to internal and external inquiries.

Essential Functions

• Provide administrative and general support to the VP of HR and Human Resources Payroll and Recruitment Managers with projects, payroll, benefits, and recruitment, as directed.
• Respond to unemployment-related requests and subpoenas for employee records in a timely and confidential manner.
• Process background check via AHCA and DTIS for Summer Camp and the Education Department Volunteers (Non-PACA Staff).
• Respond to verification of employment requests.
• Prepare and process HR invoices for approval and submission to Accounts Payable.
• Order business cards, office supplies and snacks.
• Plan and schedule HR related events, such as lunch and learns, meetings, employee engagement activities, meetings and holiday events.
• Coordinate enrollment in required and continuing education opportunities by assigning/scheduling enrollment in Broward College, Dale Carnegie courses and tracking completions.
• Assign and track courses in the Learning Management System and allocate/request licenses. Provide administrative assistance to staff.
• Process enrollments/terminations in auxiliary benefit programs, such as Bonusly, Beyond Med.
• Process enrollments, terminations and transfers in the emergency notification system, One Call Now.
• Maintain employee records and related documentation (scanning/filing of documents).
• Respond to requests for password resets.
• Complete additional duties as assigned.
  
  

 

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization. Accept responsibility for actions and outcomes.
  
  

Knowledge And Abilities

• Ability to maintain a physical presence at designated work locations, maintaining regular attendance, punctuality and work a flexible schedule including nights, weekends, holidays, and events required.
• Able to communicate effectively in English, both in writing and verbally.
• Ability to adapt to changing priorities and deadlines.
• Attention to detail and ability to maintain confidentiality in HR matters is essential.
• Good interpersonal skills including excellent written and verbal communication skills.
• Excellent time and task management skills.
• Good collaboration and team building skills, with ability to work with all levels and roles of an organization effectively.
  
  

Supervisory Responsibilities

• n/a
  
  

Desired Education And Experience

• Associate in Arts (AA) Degree
• Enrollment in Bachelor of Arts (BA) Degree program, majoring in Human Resources, a plus.
• Three (3) years HR Generalist experience
• Proficiency in Microsoft Word, Excel, and Outlook