Seasonal Harvest Administrative Assistant

Description

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Summary

Reporting to the Senior Human Resources Manager, the Seasonal Harvest Administrative Assistant is responsible for supporting both the scheduling and payroll functions of the Harvest operation. This position will work closely with Harvest Supervisors and the HR Department to ensure accurate staffing, timely payroll processing, and compliance with company policies and labor regulations. Cross-training will be provided, and the successful candidate will be expected to cover scheduling and payroll functions as needed. This is a seasonal position with extended hours during peak harvest periods, including weekends and holidays.

Position Responsibilities

• Lead daily communications with Harvest Supervisors to ensure adequate staffing.
• Accurately schedule harvest employees and update timekeeping systems (ADP and Attendance on Demand).
• Collect and audit timecards daily for payroll accuracy.
• Process and troubleshoot payroll discrepancies in coordination with HR and Harvest departments.
• Monitor and maintain employee records, including documentation of time-off requests and grievances.
• Assist in employee orientations and enforce company policies as needed.
• Respond to employee concerns, ensuring timely escalation and documentation.
• Provide administrative support, including filing, answering calls, and message-taking.
• Support HR engagement initiatives and event planning.
• Perform additional duties as assigned to support Harvest operations and the HR department.
  
  

Position Requirements

• High school diploma required; some college preferred.
• One (1) year of relevant experience in scheduling, payroll, or HR administration required; a bachelor’s degree may substitute for required experience.
• Bilingual in English and Spanish (speak, read, and write) is required.
• Strong interpersonal, organizational, and time management skills.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• High level of integrity, discretion, and ability to work independently and in a team.
• Ability and willingness to travel as needed.
• Must be available to work extended hours, weekends, and holidays during the peak season.
  
  

The pay for this role in the state of CA is $19.00 - $21.00/hr and is based on the position responsibilities and geographic location.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.