Administrative Assistant (El Paso)

Who We Are

The mission of the Texas Workforce Commission (TWC) is to promote and support a workforce system that creates value and offers employers, individuals and communities the opportunity to achieve and sustain economic prosperity. To support our mission, we are seeking to fill a Administrative Assistant II position in the Unemployment Insurance (UI) program concentrating on receiving and responding to various public inquiries for information. This position will be located at our West Texas Tele-Center in El Paso at 1359 Lomaland Drive.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

The Administrative Assistant II performs routine (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO

• Communicate with individuals by phone to retrieve information (such as correct mailing addresses) and may simultaneously enter basic data into the computer system.
• Receive and sort faxes and incoming/returned mail.
• Record, screen and processes Employer Responses, and re-sends if discrepancies are detected or creates cases if needed.
• Review, process, and route all UI documents, forms, or correspondence (such as withholdings, paper certifications or check stubs) to the appropriate parties.
• Create claims for basic separation issues and non-monetary issues when necessary.
• Use the scanner, will process all appeal documentation that arrives on a daily basis.
• Use File Net to quality check all documents as needed.
• Answer the door intercom and provide visitors with general information to address their questions
• Assist in dissemination of basic information by answering basic questions regarding the UI filing process and eligibility requirements, in addition to resetting or providing instruction on how to set up personal identification numbers.
• Record claimant contacts on system and monitors lists to ensure claimants have completed their required contacts.
• May prepare and provide claimants copies of requested documents or correspondence and answer related questions.
• May research information to solve customer service problems.
• Process specific tasks such as re-qualification, sufficient subsequent wages, work wage additions, ineligibility reviews, employer verification forms, and/or work search log verifications.
• Adhere to strict deadlines.
• Perform related work as assigned.
  
  

YOU QUALIFY WITH

• One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports
• Relevant academic credits may be applied toward experience qualifications for this position.
  
  

YOU ARE A GREAT FIT WITH

• Strong word processing and data entry
• Ability to type 45 words per minute with minimal errors.
• Experience using copiers, printers, scanners, calculators, and fax machines.
• Knowledge of Microsoft Office Suite and Internet Explorer.
• Good verbal and written communication skills
• Bilingual (English and Spanish).
• Experience with document management systems to retrieve, process and scan documents
• Automated UI Benefits System experience
  
  

YOU GAIN

• A Family Friendly Certified Workplace.
• Competitive salary: $2,799.65/monthly
• Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
  
  

Works 40 hours a week during hours of operation Monday through Friday 7:00 AM-6:00 PM. Occasional overtime evenings, weekends, and holiday work may be required. Management will set schedule. Travel may be involved. Skills and Knowledge assessment testing will be given at time of interview. Background check to be conducted on final applicant. Background check to be conducted on final applicant. Occasional lifting and carrying of 15 pounds and frequent walking and standing, and occasional bending, squatting, and twisting, involved. TWC may use all available information, including past unemployment claims, to evaluate an applicant's suitability for the position.

VETERANS

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

How To Apply

To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.