HR Coordinator - Onsite

Job Details

Description

The Human Resources Coordinator supports Vestis’ Financial Shared Services (FSS) team to ensure smooth and efficient business operations. This position will also have administrative and strategic responsibilities and assist with essential functions such as staffing, training and development, onboarding, and payroll. The Human Resources Coordinator acts as the main point of contact for employee’s queries on HR-related topics.

Responsibilities/Essential Functions

• Build and maintain positive relationships with business partners including management, key area representatives, and vendors.
• Prepare paperwork and schedules for a smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
• Handle all administrative tasks for onboarding, new-hire orientations, exits, and data entry in human resources information systems (HRIS) and audits for accuracy and compliance
• Work with HR manager to provide a dedicated and effective HR advisory service to employees that covers absence and health issues, organizational change, and all other employee-relations matters
• Provide solutions for employees’ concerns through resolution by referring to the appropriate partner or handling directly.
• Set up and maintain all confidential employee files and records in compliance with state, federal, and company requirements; organize hard and soft copies of employee records.
• Reinforce the company policies, rules, and procedures to ensure employees’ safety
• Tracking employee paid time off, evaluations, attendance, increases, and other areas as needed.
• Work closely with staffing agencies when hiring contract teammates
• Oversee the FSS Engagement Advisory Group (EAG) ; EAG is a local group that collaborates and organizes engagement activities that are virtual and on-site to promote employee engagement.
• Process payroll
• Flexibility to support periodic time-sensitive business needs outside the scope of a standard working day or week.
• Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.
  
  

Knowledge/Skills/Abilities

• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
• Experience communicating both orally and in a written format to a wide variety of audiences. Resourceful mindset and strong attention to detail.
• Knowledge of national laws and regulations related to employment.
• Excellent communication and interpersonal skills, ethics, and cultural awareness.
• Aptitude for problem-solving and thorough knowledge of HR procedures and policies.
• Proficient in Excel, PowerPoint, Word, Outlook, and cloud-based collaboration tools.
• Advanced knowledge of Human Resources Information Systems (HRIS) and ability to learn new technical systems, when necessary.
• Knowledge about conflict management.
• Support an environment of continuous improvement by making suggestions and implementing where possible.
• High level of customer service skills
  
  

Working Environment/Safety Requirements

• Office environment
  
  

Experience/Qualifications

• Bachelor’s degree (or work experience equivalent) in human resources, business, or related field
• 1-2 years of previous experience in the field of human resources.