Executive Assistant, International Casting (DET)
The Walt Disney Company
Date: 10 hours ago
City: Burbank, CA
Salary:
$53,300
-
$71,300
per year
Contract type: Full time

Disney Entertainment Television’s (DET) International Casting department is seeking an Executive Assistant. As Executive Assistant, you will support the International Casting Department, a new and expanding division of DET. The right person for this role will be self-motivated, proactive in problem-solving and research. They will demonstrate adaptability and flexibility, with the ability to prioritize and manage multiple projects concurrently. Exceptional organizational skills and meticulous attention to detail are a must.
Primary Responsibilities:
Primary Responsibilities:
- Manage intricate calendars for executives, schedule internal and external meetings in collaboration with other assistants and external professionals
- Coordinate heavy and sometimes challenging travel arrangements both domestically and internationally, as well as keeping track of passports, visas, global entry, travel restrictions, and anything else pertaining to travel
- Keep track of department expense reports and process in a timely manner (via Concur)
- Maintain and update the international casting databases (AirTable, Qwire, SharePoint), phone sheet (Edge), and project status tracker (Excel)
- Coordinate meetings and schedules across different time zones around the world
- Type meeting notes and create meeting agendas
- Take proactive steps to anticipate executive requirements and mitigate potential scheduling or logistical problems
- Monitor progress, follow up on action items, and help drive the completion of key outstanding projects
- Ability to remain flexible and effective in a dynamic environment, collaborating with a team that frequently travels
- Research international actors, industry trends, and track industry trades
- Track and file all project materials, department reports, and internal/external documents
- Create and update presentations, letters, and other forms of management reports and communications
- 1+ years supporting an executive in an administrative capacity in Casting, Agency or Network/Studio
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data
- Excellent verbal and written communication skills including telephone etiquette
- Ability to assume responsibility, function effectively in a team environment and independently, with minimal supervision
- A sense of urgency and a proactive mindset
- High level of integrity and discretion in handling confidential information
- Tech-savvy with proficiency in Excel, Word, PowerPoint, Outlook, AirTable, FileMaker Pro, and Internet
- Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner
- Strong organizational skills and the ability to pay close attention to detail while handling multiple projects simultaneously
- Exceptional collaboration skills and team mentality
- A positive attitude and the ability to work effectively under pressure
- Bilingual preferred, but not necessary
- Developing knowledge and comfort using AI
- 2+ years of related experience; agency or casting office experience preferred
- Working knowledge of iMovie, Adobe, Premiere, Final Cut Pro, QuickTime, with ability to edit/upload actor materials (demos, clips, etc.)
- Some international knowledge such as skills learned overseas, global and culture awareness, lived or studies abroad, etc.
- Bachelor’s degree or equivalent work experience.
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