Purchasing Coordinator

Autoneum is globally leading in acoustic and thermal management for light and commercial vehicles. The Company develops and produces multifunctional, lightweight and sustainable components and systems for interior floor, interior trim as well as engine bay and underbody. Customers include almost all automobile manufacturers in Europe, North & South America, Asia and Africa. Autoneum is represented in 25 countries, employs around 15 800 people and operates 64 production facilities worldwide. The Company with its head-quarters in Winterthur, Switzerland, is listed on the SIX Swiss Ex-change (ticker symbol AUTN).

Summary

This position provides a wide range of administrative support to the Purchasing Department.

Purchasing Coordinator

United States - Farmington Hills - FULL_TIME%

Your responsibilities

Essential Duties And Responsibilities

• Scanning, filing and maintaining contracts and long-term agreements – centrally, properly labeled and in an organized manner. Scanned documents to be uploaded in SAP
• Surveillance of automatic SAP e-mailing system for Scheduling Agreements and Purchase Orders. In case of undelivered e-mails, contact responsible buyer and assure proper document remittance
• Issue with support of Lead Buyers and upload in SAP Vendor Nomination Letters, Letters of Intent
• Manage the Jaggaer registration process for new suppliers following up in every step until complexion.
• Vendor Master Manager for direct and indirect suppliers in SAP ERP system. Ensure de-duplication and data correctness as a global data steward
• Manage Work orders for packaging and logistics
• Travel arrangements for Purchasing Department as requested
• Travel Expense reports monthly, including reconciliation online in Mobilexpense; finalize and present to Buyer and VP of Purchasing for signature
• Business card filing, scanning, updating group of location and software
• As assigned, types and/or reproduces reports, forms, correspondence and other material as needed by department staff
• Answer phone calls, takes messages and directs inquiries appropriately
• Tracking of Minority dollars and reporting Spend to all the OEM’s
• Collaborate with the due diligence team in an active way producing necessary reports
• May be assigned to a specific function on a regular and recurring nature, such as distributing mail, arranging meetings and conferences, furnish and take notes
• Manage shopping carts for the requirements of the purchasing team
• Send packages or organize suppliers’ deliveries as requested
• Support VP of Purchasing on office organization, appointments and travel as directed
• Issue letters to suppliers as needed
• Other duties as assigned
  
  

Your Qualifications

Education / Experience

• Post high school business education/experience
• Associate’s degree preferred
• Minimum 3 years’ experience in administrative role
  
  

Language Ability

• Must be highly organized and detail oriented
• Excellent personal and communication skills
• Must possess a high level of administrative letter writing skills
• Must be able to maintain confidentiality when needed
  
  

Math Ability

• Basic math skills are required
  
  

Reasoning Ability

• Ability to handle multiple tasks and work independently
• Ability to solve practical problems in situations where only limited standardization exists is required.
• Must be highly organized and able to respond quickly and effectively in changing situations
  
  

Computer Skills

• Must be proficient in MS Office applications
  
  

This position works under pressure of deadlines with interruptions occurring regularly.

Overtime may be required to meet deadlines. Travel may be required for off-site training or presentations.

The primary purpose of this job description is to summarize the key/essential duties. Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

34705 West 12 Mile Road

Suite 100

Farmington Hills, MI 48331

248-848-0100

[email protected]