Operations Division Director
City of Chattanooga
Date: 3 weeks ago
City: Chattanooga, TN
Salary:
$86,682
-
$104,721
per year
Contract type: Full time
Work Hours: Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST)
*Hours may vary due to work assignments, or projects.*
Work Location:Development Resource Center
FLSA Status:This is an Exempt position.
Salary:GS. 16 $ 86,682- $104,721
Department:Department of Public Work
s
Classification Summary
Incumbents in this classification are responsible for directing, managing, and leading continuous operations over City-Wide Services, Solid Waste, and Fleet Divisions within the Department of Public Works. Duties include overseeing daily activities of the three divisions to ensure compliance with applicable laws, ordinances, policies, and practices; managing and providing inputs toward operational and capital budgets; managing departmental personnel actions to include hiring, dismissals, disciplinary actions and grievances. Work is performed under senior administrative reviews, empowered to operate with maximum degree of initiative and judgment. Work as a primary coordinator across departments/divisions within the City of Chattanooga, and organizations external to the City. Expected to direct the movement of Public Services to match the strategic direction of the Administrator for all infrastructure services, and display a firm understanding of problem solving and conflict resolution management skills.
Series Level
The Operations Division Director is a stand-alone position.
Essential Functions
Lead the functional and future operations in each division within Public Services within the Department of Public Works. Assists all Division Directors with the development of measures of operations effectiveness, performance metrics, and critical tools of success, through direct guidance as an executive management level leader.
Direct, manage, and coordinate departmental operational orders, taskings, projects, cross-functional initiatives, distributive communication plans, annual strategic guidance implementation, and budgetary development assistance.
Supervise staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff training, enforcing employees compliance with policies and procedures, maintaining a healthy and safe working environment, and active participation in hiring and termination actions.
Provide supplemental oversight of the Department of Public Works Risk Mitigation and Management Operations. Assists in the development of program effectiveness, priorities, supplemental actions and disciplined actions. Ensures adherence of all regulations, standards, policies, and instructional guidance of the adherence. Serves as a direct liaison between the Public Services Division and the City of Chattanooga Risk Management Division.
Coordinate divisions personnel activities, including staffing, hiring process, employee actions, employee evaluations, salary administration, and employee relations in conjunction with the City's Human Resources Department. Works as the department's liaison with Human Resources for collaboration on policies and required approvals for the Public Services Division.
Manage the day-to-day activities and operations which includes planning, coordinating, administering and evaluating a C ty departments programs, projects, processes, procedures, goals, objectives, systems and/or standards. Ensures compliance with Federal, State and Local laws, regulations, codes, standards, policies and procedures.
Oversee the financial activities of the divisions which includes tracking and monitoring expenditures for compliance with approved budget; supplying external auditors with appropriate financial records, performing internal financial audits and reviewing findings with applicable internal staff, managing the petty cash fund, and coordinating activities with the Finance Department.
Oversee annual and/or capital division budgets for recommendations to the Mayor and City Council which includes developing budget requests and packages; comparing budgets to actual expenditures and overseeing fiscal operations; directs divisions in developing budget forecasts; developing budget policies, calendars, guidelines and instructions; directs the facilitation of budget meetings and the preparation of related materials; making presentations for executive staff and performing related activities; and ensuring budget compliance with State regulations.
Oversee divisional and departmental and/or capital project budget performance and/or variances, monitors performance in the execution of the budget for departments; determines availability of funds for departmental requisitions and vouchers, as well as contracts and approvals, including the preparation of payment vouchers, requisitions, bid specifications, journal vouchers and process resolutions.
Prepare, submit and manage grant funds which includes preparing grant work plans; assisting in the preparation and justification of special grant requests; submitting budget applications with applicable agencies; participating in final grant negotiations; preparing applicable reports; maintaining related records and performing other applicable duties.
Oversee procurement activities for the divisions which includes managing the processing of requisitions and purchase orders; resolving purchasing problems; expediting requisitions and performing other related activities.
Participate in/on a variety of meetings, Boards, Commissions and/or other related groups in order to receive and/or convey information.
Manage the progress and implementation of traffic operations paving projects.
Collaborate with and coordinates activities with other internal departments, citizens, and external agencies.
Participate in special projects including research of new programs and services, budget analysis and preparation; prepares and presents reports detailing findings
*Hours may vary due to work assignments, or projects.*
Work Location:Development Resource Center
FLSA Status:This is an Exempt position.
Salary:GS. 16 $ 86,682- $104,721
Department:Department of Public Work
s
Classification Summary
Incumbents in this classification are responsible for directing, managing, and leading continuous operations over City-Wide Services, Solid Waste, and Fleet Divisions within the Department of Public Works. Duties include overseeing daily activities of the three divisions to ensure compliance with applicable laws, ordinances, policies, and practices; managing and providing inputs toward operational and capital budgets; managing departmental personnel actions to include hiring, dismissals, disciplinary actions and grievances. Work is performed under senior administrative reviews, empowered to operate with maximum degree of initiative and judgment. Work as a primary coordinator across departments/divisions within the City of Chattanooga, and organizations external to the City. Expected to direct the movement of Public Services to match the strategic direction of the Administrator for all infrastructure services, and display a firm understanding of problem solving and conflict resolution management skills.
Series Level
The Operations Division Director is a stand-alone position.
Essential Functions
- (The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties*.)
Lead the functional and future operations in each division within Public Services within the Department of Public Works. Assists all Division Directors with the development of measures of operations effectiveness, performance metrics, and critical tools of success, through direct guidance as an executive management level leader.
Direct, manage, and coordinate departmental operational orders, taskings, projects, cross-functional initiatives, distributive communication plans, annual strategic guidance implementation, and budgetary development assistance.
Supervise staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff training, enforcing employees compliance with policies and procedures, maintaining a healthy and safe working environment, and active participation in hiring and termination actions.
Provide supplemental oversight of the Department of Public Works Risk Mitigation and Management Operations. Assists in the development of program effectiveness, priorities, supplemental actions and disciplined actions. Ensures adherence of all regulations, standards, policies, and instructional guidance of the adherence. Serves as a direct liaison between the Public Services Division and the City of Chattanooga Risk Management Division.
Coordinate divisions personnel activities, including staffing, hiring process, employee actions, employee evaluations, salary administration, and employee relations in conjunction with the City's Human Resources Department. Works as the department's liaison with Human Resources for collaboration on policies and required approvals for the Public Services Division.
Manage the day-to-day activities and operations which includes planning, coordinating, administering and evaluating a C ty departments programs, projects, processes, procedures, goals, objectives, systems and/or standards. Ensures compliance with Federal, State and Local laws, regulations, codes, standards, policies and procedures.
Oversee the financial activities of the divisions which includes tracking and monitoring expenditures for compliance with approved budget; supplying external auditors with appropriate financial records, performing internal financial audits and reviewing findings with applicable internal staff, managing the petty cash fund, and coordinating activities with the Finance Department.
Oversee annual and/or capital division budgets for recommendations to the Mayor and City Council which includes developing budget requests and packages; comparing budgets to actual expenditures and overseeing fiscal operations; directs divisions in developing budget forecasts; developing budget policies, calendars, guidelines and instructions; directs the facilitation of budget meetings and the preparation of related materials; making presentations for executive staff and performing related activities; and ensuring budget compliance with State regulations.
Oversee divisional and departmental and/or capital project budget performance and/or variances, monitors performance in the execution of the budget for departments; determines availability of funds for departmental requisitions and vouchers, as well as contracts and approvals, including the preparation of payment vouchers, requisitions, bid specifications, journal vouchers and process resolutions.
Prepare, submit and manage grant funds which includes preparing grant work plans; assisting in the preparation and justification of special grant requests; submitting budget applications with applicable agencies; participating in final grant negotiations; preparing applicable reports; maintaining related records and performing other applicable duties.
Oversee procurement activities for the divisions which includes managing the processing of requisitions and purchase orders; resolving purchasing problems; expediting requisitions and performing other related activities.
Participate in/on a variety of meetings, Boards, Commissions and/or other related groups in order to receive and/or convey information.
Manage the progress and implementation of traffic operations paving projects.
Collaborate with and coordinates activities with other internal departments, citizens, and external agencies.
Participate in special projects including research of new programs and services, budget analysis and preparation; prepares and presents reports detailing findings
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