Administrative Assistant Permitting

Job Summary

Location: Â 1400 Â CD-Community Permitting

Pay Grade: Â A06

FLSA Status: Non-exempt

Under general supervision, performs administrative and secretarial duties in support of department operations.Â

Under general supervision, performs administrative and secretarial duties in support of department operations.Â

Essential Job Functions

• Provides administrative support to the Development Services Director; answers phones, schedules meetings, researches projects, develops and types memoranda, maintains personnel records, makes travel arrangements for the department.
• Greets and assists visitors; provides information, takes messages and direct to appropriate personnel.
• Updates zoning and subdivision codes as amended.
• Assists in the training of new personnel.
• Formulates and updates forms.
• Maintains office supply inventory; orders supplies as needed.
• Processes department payment authorizations; verifies amounts, completes reports.
• Provides clerical support to the Downtown Advisory Board, the Planning Commission, TAC and the Board of Adjustment.
• Prepares and processes reports to the Department of Environmental Quality.
• Maintains and tracks applications received.
• Performs other duties as assigned.
  
  

Requires a High School Diploma or GED equivalent, supplemented by one to two years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated.Â

Tasks involve the ability to exert moderatephysical effort in lightwork, typically involving some combination of balancing, crouching, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walkingand which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20pounds).  Tasks may involve extended periods of time at a keyboard or workstation.