Accounts and Records Coordinator

Job Title: Accounts & Records Coordinator

Location: Edgewood, Washington

Reports To: Owner and/or office manager

Job Type: Full-time

Position Summary:

We are seeking an organized and detail-oriented Accounts & Records Coordinator to

manage client accounts and maintain essential operational records. This position combines

traditional accounting functions-such as invoicing, accounts receivable, payroll processing, and

bookkeeping-with responsibility for maintaining vehicle maintenance logs and driver

operational records.

• Prepare and issue accurate and timely customer invoices
• Manage accounts receivable, including collections and payment reconciliation
• Process payroll, including timekeeping, bookkeeping tasks, bank reconciliations
• Assist with month-end and year-end financial reporting and audits as required
• Maintain proper documentation and filing for all financial transactions
• Maintain up-to-date vehicle maintenance schedules and service logs
• Ensure compliance with DOT, FMCSA, or other transportation regulations as applicable
  
  
  

Qualifications:

• 2+ years of experience in accounting or bookkeeping preferred. (e.g., QuickBooks Online, Sage, or similar)
• 6 months payroll experience preferred (e.g., ADP)
• Experience with programs such as Jobber, Maximo, a plus
• Proficiency in Microsoft Office, especially Word and Excel
• Experience with fleet management or transportation recordkeeping is a plus
• Strong organizational skills with the ability to manage multiple tasks
• Excellent attention to detail and high level of accuracy
• Ability to handle confidential information with integrity
  
  
  

Working Conditions:

• Office-based with interaction with fleet personnel
• Able to work with clients via email and phone