Accounts and Records Coordinator
FIFE MARITIME INC
Date: 13 hours ago
City: Federal Way, WA
Contract type: Full time

Job Title: Accounts & Records Coordinator
Location: Edgewood, Washington
Reports To: Owner and/or office manager
Job Type: Full-time
Position Summary:
We are seeking an organized and detail-oriented Accounts & Records Coordinator to
manage client accounts and maintain essential operational records. This position combines
traditional accounting functions-such as invoicing, accounts receivable, payroll processing, and
bookkeeping-with responsibility for maintaining vehicle maintenance logs and driver
operational records.
Location: Edgewood, Washington
Reports To: Owner and/or office manager
Job Type: Full-time
Position Summary:
We are seeking an organized and detail-oriented Accounts & Records Coordinator to
manage client accounts and maintain essential operational records. This position combines
traditional accounting functions-such as invoicing, accounts receivable, payroll processing, and
bookkeeping-with responsibility for maintaining vehicle maintenance logs and driver
operational records.
- Prepare and issue accurate and timely customer invoices
- Manage accounts receivable, including collections and payment reconciliation
- Process payroll, including timekeeping, bookkeeping tasks, bank reconciliations
- Assist with month-end and year-end financial reporting and audits as required
- Maintain proper documentation and filing for all financial transactions
- Maintain up-to-date vehicle maintenance schedules and service logs
- Ensure compliance with DOT, FMCSA, or other transportation regulations as applicable
- 2+ years of experience in accounting or bookkeeping preferred. (e.g., QuickBooks Online, Sage, or similar)
- 6 months payroll experience preferred (e.g., ADP)
- Experience with programs such as Jobber, Maximo, a plus
- Proficiency in Microsoft Office, especially Word and Excel
- Experience with fleet management or transportation recordkeeping is a plus
- Strong organizational skills with the ability to manage multiple tasks
- Excellent attention to detail and high level of accuracy
- Ability to handle confidential information with integrity
- Office-based with interaction with fleet personnel
- Able to work with clients via email and phone
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