Accounts and Records Coordinator

FIFE MARITIME INC


Date: 13 hours ago
City: Federal Way, WA
Contract type: Full time
Job Title: Accounts & Records Coordinator

Location: Edgewood, Washington

Reports To: Owner and/or office manager

Job Type: Full-time

Position Summary:

We are seeking an organized and detail-oriented Accounts & Records Coordinator to

manage client accounts and maintain essential operational records. This position combines

traditional accounting functions-such as invoicing, accounts receivable, payroll processing, and

bookkeeping-with responsibility for maintaining vehicle maintenance logs and driver

operational records.

  • Prepare and issue accurate and timely customer invoices
  • Manage accounts receivable, including collections and payment reconciliation
  • Process payroll, including timekeeping, bookkeeping tasks, bank reconciliations
  • Assist with month-end and year-end financial reporting and audits as required
  • Maintain proper documentation and filing for all financial transactions
  • Maintain up-to-date vehicle maintenance schedules and service logs
  • Ensure compliance with DOT, FMCSA, or other transportation regulations as applicable


Qualifications:

  • 2+ years of experience in accounting or bookkeeping preferred. (e.g., QuickBooks Online, Sage, or similar)
  • 6 months payroll experience preferred (e.g., ADP)
  • Experience with programs such as Jobber, Maximo, a plus
  • Proficiency in Microsoft Office, especially Word and Excel
  • Experience with fleet management or transportation recordkeeping is a plus
  • Strong organizational skills with the ability to manage multiple tasks
  • Excellent attention to detail and high level of accuracy
  • Ability to handle confidential information with integrity


Working Conditions:

  • Office-based with interaction with fleet personnel
  • Able to work with clients via email and phone

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume