Office Assistant

Job Details

Description

OFFICE ASSISTANT

Reports to: Real Estate Operations Supervisor

Status: Regular, Part-time, Non-exempt

Location: Anchorage, AK

JOB SUMMARY: The Office Assistant provides essential administrative and clerical support to Aleut Real Estate (ARE) and Tayal Brokerage. This position plays a key role in supporting daily office operations, ensuring efficient workflow, and maintaining a professional and welcoming environment.

Primary Responsibilities

• Champion Aleut values: accountability, transparency and rigor.
• Provide administrative support to the operations of both ARE and Tayal Brokerage.
• Provide front desk coverage as needed.
• Identify and allocate workspace for new employees, coordinate with facilities for the setup and movement of office furniture.
• Regularly coordinate with facilities to address office needs and requests.
• Schedule and assist in the coordination of meetings, including room setup and catering arrangements. Manage the conference room calendars and communicate any changes or conflicts.
• Prepare and process letters, memos, forms, and reports; copy, sort, and file records related to office activities and business transactions.
• Manage all incoming and outgoing mail, monitor and maintain office supply inventory, reporting needs to management.
• Ensure office equipment is functional and well-maintained, coordinate repairs or supply orders with vendors or support services.
• Organize and support office-wide projects from planning through completion.
• Assist in planning and executing office events and staff activities.
• Maintain and update files, records, and internal documentation.
• Run offsite errands as needed to support office operations.
• Develop and maintain standard operating procedures for recurring tasks and processes.
• Perform other duties as assigned.
  
  

Knowledge, Skills, And Abilities

• Ability to work effectively with co-workers, managers, executives, board members, and outside contacts.
• Strong communication, active listening, and interpersonal skills.
• Ability to collaborate with individuals at all levels across ARE, Tayal Brokerage, and affiliated companies; exhibit a professional manner in dealing with others.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint.
• Excellent time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently as well as collaboratively.
• Maintain a professional appearance in grooming and dress, as well as a friendly, professional demeanor.
• Self-motivated with the initiative to identify and take on tasks when available.
• Willingness to seek clarification and ask questions to ensure understanding of assigned responsibilities.
  
  

Minimum Qualifications

• High School Diploma or GED.
• Three (3) years working in an office setting, or any combination of experience, education, and training in a related field of work.
  
  

Benefits

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Potential for Annual Incentive.
  
  

PREFERENCE STATEMENT

The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C.

• 1601 et seq., and other applicable laws.
  
  

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.