Payroll Administrative Assistant

Responsibilities

As a Payroll Administrative Assistant, you will be responsible for supporting our field operations' teams in the processing and delivery of payroll items weekly. This includes, but is not limited to:

• Maintain confidential employee records.
• Employee contact for Payroll related requests.
• Develop, modify, and maintain departmental system and records for payroll processing.
• Verify overtime laws followed.
• Verify WA break and lunch laws are followed.
• Submit payroll for processing weekly.
• Ensure weekly time and job reports are printed and signed by all employees. Scan and file accordingly per SOX Compliance.
• Resolve payroll discrepancies by submitting payroll corrections.
• Complete payroll daily by costing labor and materials indicated on workorders.
• Ensure what is costed for labor and material does not exceed in large amounts what was included in customer's bid. Partner with Production Manager and/or Salesman as needed.
• Ensure time keeping policies are followed by employees and additional training and/or corrective actions are issued with Branch Manager approval
• Complete daily schedule sheets and give to Billing upon completion.
• Manage employee time keeping. Partner with Production Manager on repeat offenders that do not clock in/out correctly.
• Respond to payroll/billing audits from corporate
• Be an active and productive contributor to regular strategic and tactical meetings. Provide support and take ownership of departmental improvement projects.
• Onboard new hires and offboard terminations
  
  

Preferred Qualifications

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an administrative assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred
  
  

Schedule: Monday - Friday

Pay: $18.00 - $23.00 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.

Benefits

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
  
  

Broken Drum Insulation Visalia, Inc. is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued succes