Health Planning Specialist I

Location: Central Office – 123 Robert S. Kerr Avenue

Salary: up to $48,500.00, based on education and experience

Full Time /Part Time: Full time

Work Schedule: Monday-Friday

Primary Hours: 8am-5pm

Position Description

The Health Planning Specialist I is responsible for participating in planning, coordinating and evaluating the development and implementation of improved personal or environmental health services statewide. Health Planning Specialists are responsible for reviewing applications submitted to the Department from individuals and/or entities who desire to own, operate, manage and/or provide services concerning the environmental health and/or health care to individuals in the state of Oklahoma, and to ensure the applicant meets the requirements and is compliant with local, state and federal laws.

Position Responsibilities/Essential Functions

• Organizes and writes recommendations and health policies for consideration by policy making officials and councils.
• Maintains records on one or more planning or regulatory elements; prepares or assists in the preparation of special reports and in the selection of samples for evaluation purposes.
• Discusses and prepares Departmental data on program topics, issues and problems with education at the state and local levels of government in order to gain information necessary for recommending a plan of action in such fields.
• Make comparisons of alternative plans and programs including the review of projects for Certificates of Need.
• Upholds the missions, goals, objectives, criteria, standards and evaluations, for comprehensive public health systems.
• Explores and defines health problems, their causes and related factors related to the Departments regulatory role.
• Serves as staff resource to upper management and advisory boards, councils, and committees as assigned.
• Responsible for verifying and confirming credentials for environmental health and health care professionals licensed by the Agency.
• Maintain, update, complete, verify and perform data entry on demographic information regarding individuals and facilities within a complex state licensure and federal data systems.
• Provides technical and consultative services to internal customers such as program staff, nursing staff, architectural staff, agency attorneys, accounting staff, peers, administrative support staff and daily contact with individual customers in person and/ or over the phone.
• Provide guidance to the appropriate program staff on new and updated facilities pursuant to applicable law and rule.
• Review and process documentation related to inspections.
• Review correspondence that does not have a deadline set in rule or regulation and prepare responses by use of guidelines established for writing and formatting correspondence within a timeframe required by the service area.
• Review and process applications for certification and licensing as required by the service area.
• Construct letters for correspondence with individuals and facilities per policy and procedure.
• Assist in data and information collection for professional presentations and reports.
• Serve as the subject matter expert and provide training to newly hired staff on administrative duties pursuant to the Standard Operating Procedures (SOP) of the service area.
• Responsible for the review, edit, and update of Oklahoma Administrative Codes (OAC) rules concerning facility licensure.
• Develops and maintains positive working relationships with internal and external stakeholders.
• Cross training to ensure service area support and department needs.
• Being present in the office is an essential function of this job
• Other duties as assigned
  
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.
  
  

Minimum Qualifications

Education and Experience Requirements:

Education and Experience requirements at this level consist of an associate’s degree in social science, business or public administration, health care administration, health planning or statistics; or an equivalent combination of education and experience, substituting two years of professional experience in one of the above fields.

Application Requirements

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  
  

Valued Knowledge, Skills And Abilities

Knowledge, Skills and Abilities required at this level include knowledge of federal and state laws and administrative regulations pertaining to comprehensive health planning; of standard social science statistical and research methods; of common planning techniques; and of socioeconomic factors affecting the development of health trade areas and health service systems. Ability is required to explain health care system operations, both orally and in writing; and to recognize health care organization’s interests.

Physical Demands And Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in state overnight and weekend travel may be required. Being present at the office is an essential function of the job