Executive Administrative Assistant

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who We’re Looking For

Toyota’s Sustainable Development Division (SDD) is looking for a passionate and highly motivated Executive Administrative Assistant to join our team.

The primary responsibility of this role is to provide comprehensive administrative support to the Vice President by handling a range of executive support tasks and facilitating effective communication within the organization while contributing to the development and implementation of strategic initiatives.

Reporting to the Vice President, Sustainable Development, the person in this role will support SDD’s mission to expand access to opportunities and create a culture that embraces diversity and inclusion to strengthen communities and our business.

This position is based in Plano, Texas. The selected candidate will be expected to reside within commutable distance of this location.

What You’ll Be Doing

• Manage the VP's calendar and travel arrangements, ensuring optimal time management and prioritization of tasks to align with strategic objectives.
• Prepare and edit correspondence, presentations, and reports for the VP, maintaining a high level of accuracy and attention to detail, and ensuring alignment with strategic goals.
• Coordinate and schedule department meetings, including preparing agendas and following up on action items, with a focus on strategic priorities.
• Oversee the daily operations of the VP's office, ensuring a well-organized and efficient work environment that supports strategic initiatives, including maintenance of office supplies and equipment.
• Facilitate effective communication within the SDD executive team and across the organization, with a focus on strategic alignment.
• Process expense reports in a timely manner, with strong knowledge of Travel & Expense policies to ensure compliance.
• Apply judgment with full understanding of urgency, confidentiality, and priorities of the business, routinely needing to multi-task with little to no direction.
• Represent the Sustainable Development Division with poised and highly professional written and verbal communication, both internally and externally.
• Be the voice for continuous improvement in approach and processes.
  

What You Bring

• Bachelor’s degree (or higher), OR equivalent professional work experience
• 5+ years of proven, recent experience successfully providing support as an executive assistant that includes the following:
• Demonstrated flexibility and problem-solving orientation
• Excellent written and verbal communication skills
• Skilled and focused on prioritizing, multitasking, and demonstrating a sense of urgency and respect for deadlines, managing time effectively
• Ability to handle highly confidential information with discretion
• Calendar management
• Meeting coordination
• Managing domestic and international travel arrangements
• Expense reports
• Proven ability to manage multiple tasks and projects with a high level of efficiency and attention to detail, while contributing to strategic goals
• Demonstrated ability to work independently and as part of a team, demonstrating flexibility, adaptability, and strategic thinking
• Strong proficiency in Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint)
  

Added bonus if you have

• Familiarity with project management tools and software
  
  

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
  
  

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [email protected].