Administration Operations Specialist

Title: Administration/Operations Specialist

Pay Rate: $25 hr

Hours: Monday-Friday, 8AM-5PM

Location: Hybrid in Rio Rancho, NM (3 days onsite 2 remote)

Type: Assignment with Full Benefits Package

About Our Client

Our client, a company creating world-changing technology, has big ambitions and a growing sense of urgency to address challenges no one can tackle alone. Their mission is to drive innovation that makes the world safer, builds healthy and vibrant communities, and increases productivity.

About the Role

The Administration/Operations Specialist is responsible for assisting the Supply Line team in the overall day-to-day operations of the group. In this role, you will drive and maintain the systems used to manage new team members including their access capabilities and equipment management.

What you’ll be doing:

This role provides a wide range of critical Administrative and Logistics Support to the Supplier Service Program (SSP) team within Fab Materials. Including but not limited to:

• Supplier onboarding and badging: Provide training links to required web training. Track supplier required training to closure. Field incoming onboarding and badging escalations related to badge issues, FAB wifi access, troubleshooting onboarding issues, communicating proper process for onboarding including Fab access
• Supplier office and equipment requirements: Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liasing with site services and IT on office and equipment requirements
• Cost & PO management: Issue shopping carts for purchase order creation, track and reconcile service purchase orders to ensure they are being invoiced correctly and on time.
• Project Scheduling: Analyse tool install schedule to forecast upcoming resources and PO requirements for tool installation, conversions and de-install.
• Data analysis: Compile and report out on critical SSP data analysis and KPI’s e.g. Safety, Escalations, Headcount tracking, etc.
• System Support: Manage Supplier FAQ site and external and internal sharepoints. Maintain Fieldglass and Highwire scope of work management and delegation, and other third party required site applications. Manage FDO and LDO

About You:

• Highly proficient in Microsoft applications in particular Advanced Excel. Ability to gather data, effectively compile, analyze & report out through pivot-tables, graphs, v-look up, etc.
• System and project management skills: Comfortable with navigating variety of internal and external systems and applications. Effectively manage project deliverables to timelines
• Excellent communication – written and verbal: Ability to communicate and collaborate effectively with multiple suppliers, factory customers, and stakeholders with high level of professionalism.

Preferred Qualifications & Experience:

• Additional technical data analytics skills such as creating Power BI reports and/or other similar types of data analytics tools. Ability to crunch data and use other data analytical skills to create automated reports and system solutions to drive efficiencies.
• Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology
• Diploma in Supply Chain Management, Business or related discipline
• 3+ years of work experience in a Supply Chain, Engineering or Business Administration support role

Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visas.

About Cinder

Cinder is a people-first staffing and recruiting company committed to creating workplaces where employees feel valued, supported, and engaged. Our mission is to leverage our power as a recruiting and consulting company to build workplaces where people thrive. Backed by our ISO 9001 certification, we deliver high-quality staffing solutions, and our clients have rated us over 100% for multiple quarters. Join us and be part of a team that makes a real impact!