File Clerk

Description

The File Clerk Legal Assistant generally performs a variety of tasks to support the attorneys by preparing, routing, and organizing files for use by attorneys during trial, hearings, and other court appearances. This is an entry level position, yet the role of our File Clerk Legal Assistants is critical to our administrative teams of professionals.

Essential Duties And Responsibilities

• Collect new client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the physical and digital client files
• Prepare client file(s) for upcoming meetings between attorney and client and deliver file(s) to attorney in advance of the meeting
• Travel to Court to file documents with the Clerk of the Court
• Travel to Court and present documents to the Court for signature ex-parte
• Deliver and serve documents on opposing counsel
• Ensure that all files for the Family Law Practice Group are properly maintained and up to date with all necessary documents
• Return all files to file room or other proper location after court hearings, trial, client meetings, etc.
• Process all incoming documents to digital and physical files
• Open new case files (physical files) as necessary
• Maintain the file room to ensure cleanliness and that the files are in proper order
• Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, and other matters
• Prepare notes and highlight necessary information for the attorney to access within the file needed for upcoming court appearances, hearings, trials, and other matters
• Support as requested paralegals/attorneys with file review and preliminary legal research and drafting
• Scanning, filing, and routing documents, letters, and other correspondence
• Punctual attendance to ensure that time-sensitive matters are completed by required deadlines
• Develop and maintain a well-respected reputation amongst clients, opposing counsel, Judges, Court staff, and colleagues
• Perform other clerical duties as assigned
  
  

Requirements

MINIMUM REQUIREMENTS*:

• 1-3 years of experience as an administrative assistant or secretarial role.
• Minimum of high school graduation.
• Excellent planning, prioritization, and organizational skills.
• Cooperation and the ability to collaborate in a team and cross-office setting.
• Ability to problem solve and use sound judgment in dealing with highly confidential information.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Positive and professional demeanor.
• Valid drivers license and reliable transportation a must
• Must have a positive and willing attitude; and a desire to be part of a growing legal practice that takes pride in making the legal system uncomplicated, approachable, and accessible to everyone
• Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.
  
  

EMPLOYEE BENEFITS AT GRAVIS LAW: Gravis Law offers a professional work environment, a competitive wages, along with generous benefits which generally include:

Benefits

• Insurance: Medical, dental, vision and life insurance
• Retirement: 401(k) plan with company matching
• Paid time off: Vacation/Sick days
• Paid Federal Holidays
• Paid Volunteer Time Off: Up to 16 hours annually
• Other: Opportunity to cross train and grow within the organization
  
  

Work Environment/Conditions/Physical Demands

Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.

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