Operations Assistant
UNFI Canada
Date: 4 hours ago
City: Stockton, CA
Contract type: Full time

The Operations Assistant is responsible for day-to-day support activities for Warehouse Operations. They perform a variety of administrative functions, including preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the Director of Operations, Warehouse Supervisors, and Management staff.
Job Responsibilities And Accountabilities
Job Responsibilities And Accountabilities
- Gathers, organizes, and distributes daily, weekly, and monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
- Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR, and Payroll
- Resolves requests, complaints, and problems, or refers appropriately
- Collects information and reports individual productivity for personnel in receiving, shipping, and replenishment, as well as individual quality information for mis-picks, mis-slots, and receiving errors - uses APT as necessary
- Prepares daily detail reports for managers, including vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
- Logs any disciplines signed off by employees and returned; turns into HR
- Monitors shipping supply inventory & ensures levels are maintained (partnering with inventory Control & vendors), and orders office supplies and printer cartridges as needed
- Provides payroll support, including the preparation of associate reviews, attendance reports for the review period, and scheduling changes in Kronos
- Completes payroll for operations every week, including entering temporary differentials and ensuring proper hours are paid
- Calculates and runs the Selector bonus weekly
- Continually evaluates current processes and makes adjustments as prudent to save time and money.
- Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
- Books travel for warehouse associates and managers as needed, using the Concur travel system.
- Administers the General Manager's corporate credit card
- Performs other administrative functions assigned (i.e., typing, filing, and facing and daily FedEx box
- Produces daily metric reports including Department hours, shipped and received cases, replenishments, LPN's and out of stocks/shorts
- Prepares weekly overtime report and Pacific Region metrics
- Handles co-op cash proceedings - money orders and distribution to Accounts Payable
- Administers the SharePoint site for the facility
- Prepares communications for the site, including PowerPoint presentations, postings, and bulletin boards.
- Attends the manager's weekly staff meeting and produces meeting minutes
- Coordinates and plans events as necessary (e.g., associate lunches, picnic, holiday party).
- Performs other relevant job duties as required
- Associate degree preferred and/or related experience
- Four or more years of progressive related experience
- System Implementation preferred
- Proficient in all Microsoft Office applications, strong working knowledge of MS Excel is required
- Basic knowledge of company operations
- Understanding of the document formats, spreadsheets, and business communications
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