Assistant Controller

The Assistant Controller plays a critical role in supporting the financial operations of the organization. This individual oversees and manages key accounting functions including accounts payable (AP), accounts receivable (AR), cash, foreign exchange activities, international inter-company transactions, annual financial audits, internal controls, and fixed asset management. The role demands strong analytical skills, deep accounting knowledge, and the ability to collaborate across a multinational enterprise.

Department Finance

Reports To Controller

FLSA Status Exempt

Amount of Travel Required None

Job Status Full Time

Work Schedule Monday - Friday

800am-500pm

Positions Supervised Accountant, Staff Accountant and Accounts Receivable & Payable team

Assistant Controller Salary Range $135,566.50 - $169,458.07

Essential Duties & Responsibilities

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

MONTHLY CLOSE & FINANCIAL REPORTING

• Leads and executes monthly, quarterly, and year-end close processes.
• Reviews and posts journal entries and accruals.
• Ensures timely delivery of financial reports in accordance with internal policies and GAAP.
• Assists with compiling monthly financial package for senior management.
• Responsible for timely and accurate reporting to the bank as required.
• Responsible for reviewing all general ledger and balance sheet reconciliations on a monthly basis for responsible reporting functions.
• Maintains confidentiality of financial data.
• Provides training and mentoring to direct reports to enhance professional development.
• Conducts performance evaluations of direct reports that are timely and constructive.
• Supervises and manages direct reports.
  
  
  

PEOPLE MANAGEMENT

• Leads, coaches, and develops a high-performing team to achieve departmental and organizational goals.
• Provides training and mentoring to direct reports to enhance professional development.
• Sets clear performance expectations and conduct regular performance evaluations and feedback sessions.
• Fosters a positive, inclusive team culture focused on accountability, collaboration, and continuous improvement.
• Ensures team compliance with company policies and procedures.
• Monitors team workload and resource allocation to optimize productivity and efficiency.
• Drives employee engagement initiatives and contributes to retention strategies.
• Resolves team conflicts and manage underperformance in a timely and constructive manner.
  
  
  

ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE

• Oversees daily AP and AR operations ensuring compliance with company policies and deadlines.
• Supports vendor management, invoice processing, collections, and cash application.
• Monitors aging reports and proactively resolves discrepancies
• Establishes, monitors and maintains a current Credit and Collections Policy.
• Establishes processes which ensure all cash applications are posted timely and properly.
• Evaluates and approves credit decisions within assigned authority supported by credit analysis and review of Dealer financial statements.
• Reviews new vendors for CTPAT/ICA compliance and manages annual PCI compliance.
• Reviews weekly check runs for accuracy and approval compliance.
• Ensures accurate and timely annual 1099 reporting.
• Collaborates with the Purchasing department on procedures, approvals and expenditure guidance.
• Oversees and updates leases and related CAM charges.
  
  
  

CASH MANAGEMENT & FOREIGN EXCHANGE

• Manages daily cash flow and banking relationships.
• Supports foreign currency transactions and translations in accordance with GAAP/IFRS.
• Collaborates with treasury to forecast liquidity and mitigate FX risk.
  
  
  

Inter-company Process

• Coordinates international inter-company billings and settlements.
• Reconciles inter-company accounts and resolves imbalances across global entities.
• Ensures compliance with transfer pricing policies and documentation.
  
  
  

FIXED ASSETS

• Oversees and manages accurate records and effective processes for fixed assets, depreciation expense and construction in progress.
  
  
  

AUDIT & INTERNAL CONTROLS

• Supports preparation of audit schedules and liaison with external auditors.
• Maintains and enhances internal controls and compliance with SOX or other regulatory requirements.
• Identifies opportunity for efficiency improvement and risk mitigation.
  
  
  

COMPETENCIES

• Customer Focus - Knows who internal customers are. Identifies opportunities that benefit the customer (internal and external). Establishes and maintains effective relationships. Delivers products that meet customer expectations.
• Results Oriented - Works as a productive and cooperative member of a cohesive group. Persists in accomplishing objectives despite obstacles and setbacks. Pushes self and helps others achieve results. Solution vs. problem oriented. Demonstrates ability to adjust when obstacles arise.
• Communicates Effectively - Communicates proactively and with purpose and professionally, in a concise and straightforward manner. Attentively listens to others. Communicates to those involved, especially if agreements cannot be kept.
• Accountability - Takes personal responsibility for decisions, behaviors, actions and failures, and commits to necessary corrective action. Able to admit limitations of knowledge, yet demonstrate a willingness to do what is needed to improve. Proactively seeks feedback without being defensive. Does what is right because it is the right thing to do. Leaves personal circumstances outside of work in order to remain engaged in the task at hand. Maintains a positive attitude despite adversity.
• Reliability - Demonstrates reliable and predictable attendance and punctuality.
• Initiative - Ability to make decisions or take action to solve a problem or reach a goal.
• Action Oriented - Eagerly takes on new opportunities and challenges with sense of urgency and enthusiasm.
• Collaborates - Builds relationships and works cohesively with others to meet common goals and objectives.
• Decision Quality - Consistently makes good and timely decisions that keep the department productive.
• Drives Results - Constantly achieves daily results, even under difficult circumstances.
• Instills Trust - Gains confidence and trust of others through honesty, integrity, and authenticity.
• People Management - Provides guidance and direction to department personnel to ensure, quality, and safety standards are met. Builds an effective team by engaging, mentoring, and developing direct reports.
• Plan and Align - Exceptional time management, organizational, analysis, troubleshooting, and problem resolution skills.
• Situational Adaptability - Is comfortable working with multiple changing priorities and shifting demands of different situations.
• Financial Aptitude - Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Financial Aptitude - Experience in consolidation of foreign entities in accordance with US GAAP is required
• Financial Aptitude - Ability to develop and establish financial policies and procedures
• Financial Aptitude - Ability to pass an Accounting Skills Test that demonstrates knowledge of double entry accounting.
• Financial Aptitude - Knowledge of foreign exchange rate treatment is required
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Team Builder - Ability to convince a group of people to work toward a goal.
• Team Oriented - Ability to get along with others and to work well in a team environment.
• Technical Aptitude - Skill of planning and prioritizing work activities.
• Technical Aptitude - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  
  
  

Position Qualifications

Education & Experience BA/BS in Business with an emphasis in Accounting required. Five to eight years’ proven experience in a similar role required. Accounting supervisory experience required. Experience structuring medium to large credit structures. Expert understanding of financial analysis including balance sheet, income statement, cash flow and key financial ratios for the purpose of underwriting credit and to prepare accurate reports in a timely fashion. Knowledge of foreign exchange rate treatment is required.

Computer Skills Proficiency using ERP systems with preference for experience with Syspro. Experience with transaction support software including Avalara is desirable. E-Commerce experience preferred. Familiarity with Shopify is a plus. Experience with FAS Best Fixed Asset Software is desirable. Aptitude toward learning new skills and software. Strong computer skills - Word, Excel and PowerPoint.

Certificates & Licenses CPA and/or MBA preferred.