HR Administrative Assistant

For more than 45 years, Careington has been a leader in the health and wellness benefits space. Since its founding in 1979, Careington has been delivering dental discount solutions as its core competency. Today, Careington has expanded to offer a growing portfolio of 150+ health, wellness, lifestyle and virtual health products and services designed to deliver cost savings across a spectrum of life needs. Through its affiliated nationally licensed third-party administrator (TPA), Careington also delivers full-scale administrative services, including customer service, licensed enrollment, claims administration, individual and group billing and more.

Job Summary

Careington International Corporation in Frisco, TX, is looking to add an HR Assistant to our HR team. This position will be required to work in the office Monday through Friday.

The HR Assistant is responsible for supporting the HR Department across all functions, to include but not limited to: employee on and off-boarding, personnel file management, reporting and responding to employee inquiries. Additionally, this role will represent be the face of the company by providing coverage and support to corporation reception and facilities.

EXPECTED WORK AND PERFORMANCE

• Manage personnel files and conduct routine audits to meet federal, state and local compliance requirements.
• Initiate and process employee changes in various systems
• Provides Administration support for HR Department including but not limited to:
• Onboarding Program
• Offboarding Program
• Data Management (entry; updates, etc.) in various systems
• Processing of department mail
• Ensuring compliance with federal and state requirements, i.e., employment posters, etc.
• Updating and maintaining HR program documentation; corporate communications (postings to internal sources, flyers, etc.)
• Provide Reception desk backup coverage
• Accountable for stocking, maintenance and supply management of corporate breakrooms
• Provide Administrative support of employee engagement activities to include department meetings, rewards and recognition programs, employee luncheons, training events, corporate wide employee events etc.
• Participate on project teams as assigned.
• Responsible for providing administrative support to the Talent Acquisition/Recruiting programs and process such as new hire paperwork, scheduling interviews, etc.
  

Qualifications

• 1 year of experience in an administrative role, prior HR relevant experience is preferred.
  
  

Skills

• Highly effective verbal communication skills including courtesy, resourcefulness and efficiency in answering questions, providing internal / external direction, and explaining corporate / departmental policies and procedures are necessary
• Effective writing skills
• Attention to detail and high quality
• Effective organizational and time management skills
• Proven experience problem-solving with decision-making
• Good judgment, strong initiative, and a quick learner
• Demonstrated ability to handle multiple tasks / priorities and complete with high quality and timely
• Ability to build credible relationships with peers and employees
• Must project professional, corporate image and presence
• Ability to be adaptable and be able to work both independently as well as collaborate with others
• Intermediate proficiency with Microsoft Office Suite
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
  
  

PHYSICAL DEMANDS

The candidate will work at our corporate headquarters in Frisco, TX. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.