Executive Level Assistant
AppleOne Employment Services
Date: 10 hours ago
City: Shreveport, LA
Contract type: Full time
Key Responsibilities:
Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
Greet and assist clients and visitors in a professional and courteous manner.
Schedule and manage appointments, meetings, and conference calls.
Create, maintain, and analyze Excel spreadsheets and pivot tables to support business operations and decision-making.
Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.
Handle confidential information with discretion and integrity.
Coordinate and track project timelines, deliverables, and follow-ups.
Serve as a liaison between executives and internal/external stakeholders.
Perform notarial acts as needed (if certified).
Assist with office management tasks and special projects as assigned.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Advanced proficiency in Microsoft Excel (formulas, pivot tables, charts, data validation, etc.).
Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
High level of discretion and professionalism.
Notary Public certification is a plus (or willingness to obtain).
Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
Associate’s or Bachelor’s degree preferred.
Preferred Attributes:
Friendly and professional demeanor with strong interpersonal skills.
Self-starter with a proactive approach to problem-solving.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively in a fast-paced environment.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
Greet and assist clients and visitors in a professional and courteous manner.
Schedule and manage appointments, meetings, and conference calls.
Create, maintain, and analyze Excel spreadsheets and pivot tables to support business operations and decision-making.
Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.
Handle confidential information with discretion and integrity.
Coordinate and track project timelines, deliverables, and follow-ups.
Serve as a liaison between executives and internal/external stakeholders.
Perform notarial acts as needed (if certified).
Assist with office management tasks and special projects as assigned.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Advanced proficiency in Microsoft Excel (formulas, pivot tables, charts, data validation, etc.).
Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
High level of discretion and professionalism.
Notary Public certification is a plus (or willingness to obtain).
Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
Associate’s or Bachelor’s degree preferred.
Preferred Attributes:
Friendly and professional demeanor with strong interpersonal skills.
Self-starter with a proactive approach to problem-solving.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively in a fast-paced environment.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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