Human Resources Coordinator

About Dean Dorton

Dean Dorton’s team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.

About The Role

At Dean Dorton, the Human Resources (HR) Coordinator provides essential support to both the HR Operations and Recruiting teams. This position plays a key role in ensuring smooth and efficient HR processes through administrative coordination, data management, and consistent execution of key people-centric tasks.

Essential Duties And Responsibilities

Recruiting Coordination and Support

Our recruiting team connects talented candidates with opportunities at Dean Dorton to support internal team member and external client needs.

• Coordinate and schedule interviews with candidates and internal team members, communicating logistics, updates, and next steps professionally and promptly.
• Maintain accurate and up-to-date candidate information in our applicant tracking system (ATS).
• Support recruiters with job postings, resume screening, and candidate sourcing as needed.
• Prepare and send offer letters and other recruitment-related documents.
• Track and report recruitment metrics (e.g., time-to-fill, candidate response time, etc.).
• Assist with coordination and administrative logistics of our campus recruiting program, including: coordinating campus events, tracking attendance, communication with internal team members, maintaining calendars, interview coordination, job applications, and keeping inventory of collateral and swag.
  
  

HR Operations Coordination and Support

Our HR Operations team manages the employee life cycle – from onboarding to exit – for all Dean Dorton team members.

• Assist in the new hire onboarding process.
• Monitor our cross-functional onboarding checklist for task completion and follow-up.
• Collaborate with our HR Business Partners to create customized onboarding agendas.
• Manage the HR Onboarding inbox and calendar.
• Communicate with new hires, as needed, regarding onboarding logistics.
• Provide logistical support for engagement initiatives and recognition programs.
• Coordinate ordering and delivery of team member gifts for new hires, leaves of absence, and other important life events.
• Draft presentation materials and documents (e.g., internal training presentations, HR Operations SOPs, etc.).
• Maintain assigned sections, documentation, and posts on the firm’s internal intranet.
• Maintain and update employee records and data in our HRIS.
• Support compliance with formatting/posting internal policies and procedures, employee file/documentation management, and HR audit dashboards.
• Assist with updating our market compensation data on a quarterly basis.
• Assist with compiling and distributing regular HR reports and dashboards.
• Support the team member exit process, including drafting exit documentation, updating necessary systems, and monitoring checklists tasks.
  
  

General HR Coordination

• Provide administrative support to the HR team, serving as a first point of contact for general administrative-related inquiries.
• Manage HR team expenses, including credit card reconciliations and invoice management.
• Assist in documentation and organization of HR files and templates.
• Make travel arrangements for HR team members and candidates.
• Provide logistical support for the successful execution of team meetings, including booking space, ordering meals, and ensuring proper materials.
  
  

Essential Skills

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and projects with varying deadlines.
• Exercise a high degree of discretion with confidential information.
• Customer-service mindset and team-oriented approach.
  
  

Software & Tools

• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, MS Teams).
• Familiarity with HRIS platforms (ADP Workforce Now), Applicant Tracking Systems (Jobvite), and project management tools (Asana) preferred.
• Experience utilizing AI tools for document creation and creative writing (e.g., ChatGPT, Gamma).
  
  

Experience & Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent work experience.
• One (1) to two (2) years of administrative, HR, and/or recruiting experience.
• Experience in a professional services firm a plus.
  
  

Travel

Occasional travel between Dean Dorton offices is required.

This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances. Dean Dorton is an equal opportunity employer.