Secretary

Description

Position Summary: Yellowstone Academy (YA) is seeking a dedicated and organized Secretary who is passionate about supporting a dynamic educational environment serving a diverse student population. YA supports both residential students from across the United States and day school students from surrounding school districts. The ideal candidate will be a proactive and reliable team member, ready to assist administrators, educators, and students in maintaining smooth daily operations.

Duties

• Serve as a welcoming and professional first point of contact for students, staff, families, and visitors, demonstrating excellent human relations and communication skills.
• Answer and manage incoming phone calls with professionalism, providing accurate information and directing inquiries appropriately.
• Support day-to-day departmental operations by making routine administrative decisions and exercising sound judgment.
• Manage multiple tasks efficiently in a fast-paced school environment, maintaining accuracy and attention to detail.
• Utilize strong computer skills to prepare documents, spreadsheets, and reports using Microsoft Word and Excel.
• Arrange and coordinate meetings, including scheduling, preparing materials, and distributing notifications.
• Assist in tracking and maintaining departmental budget records, processing financial data, and generating routine financial reports.
• Other duties as assigned.
  
  

Qualifications

Required Qualifications:

• Requires a High School diploma or equivalent
• Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience
  
  

Competencies Or Knowledge, Skills, And Abilities (KSA’s)

• Excellent skills in human relations
• Excellent phone and communication skills
• A sense for routine management decisions to help department
• Multi-tasking abilities
• Strong computer skills, Word and Excel