Grants Management Officer

This position's work location is fully remote. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

The Grants Management Officer II, Post-Award is responsible for providing expertise in post-award grants management, with a focus on ensuring compliance and effective management of awarded grants. The role will work under the direction of the Post-Award Manager of Grants and Contracts, with minimal guidance, in the management and oversight of an assigned portfolio of the externally funded research programs at DFCI. The Grant Management Officer II will review and interpret federal and state regulations and institute policies as it relates to post-award grants management and collaborate with departments to efficiently gather essential compliance documents needed for account activation utilizing InfoEd, our institutional system of record.

The Grant Management Officer II, Post-Award, is responsible for managing the processing of new incoming Federal Notice of Awards and the drafting of outgoing FDP Non-Clinical Subawards. The role is responsible for maintaining documentation placed in InfoEd and maintaining record of all related communications. Additionally, the Grant Management Officer II will be responsible for processing prior approvals and managing outstanding amendments.

The Grants Management Officer II, Post-Award protects the Institute from non-compliance with sponsor policies and Institute policies and therefore must be proactive in dealing with all aspects of post-award grants management. The Grants Management Officer II, Post-Award will serve as an Ambassador to educate team and community on sponsored research subject matters, with an emphasis on post-award processes. This role will also participate in the transition to a new financial management system, including learning new tasks related to post-award financial responsibilities.

This position is part of a team that fosters a culture of continuous learning and openness to change, especially as the team prepares for integration with a new financial management system. The role requires openness to learning new tasks, as ongoing changes may result in the department taking on more direct responsibilities with post-award tasks.

• Review financial and payment terms and conditions of awards for acceptability and compliance with institute’s policies and guidelines; negotiate terms with sponsors as needed. Alert supervisor when negotiations are significantly delayed or stalled.
• Review agreements (for example, FDP SBIR/STTR and FDP Clinical, Non-Federal Awards, and Non-Federal Subaward) and initiate PI Intake in the Agreements Module in InfoEd.
• Prepare and negotiate subcontract agreements with minimal guidance for awards that contain projects outside of DFCI, ensuring that agreements include all necessary provisions to allow for compliance with DFCI and sponsor policies and procedures.
• Initiate account set-up following G&C business practice for timely and document management.
• Work with department and division administrators, investigators, and research accounting finance in the resolution of budgetary problems, ensuring that resolutions provide continued compliance with sponsor and DFCI guidelines for award set-up and reporting.
• Manage the review and timely submission of final progress reports and Final Invention Statements to sponsors.
• Stay current with federal, non-federal regulations, policies, and processes, with a focus on post-award compliance and reporting requirements.
• Work on other projects and duties as assigned.
• High School Diploma or equivalent and 5 years of relevant experience; OR
• Associate’s degree and 4 years of relevant experience; OR
• Bachelor’s degree and 3 years of relevant experience.
  
  

Other Skillsets

• Competent working knowledge of NIH, DOD, NSF in an academic medical center or equivalent setting preferred.
• Competent working knowledge of databases related to research, electronic research administration procedures.
• Excellent written and verbal communication skills with the ability to write and edit complex material; strong relational and interpersonal skills; flexibility and professionalism in coping with a deadline-driven working environment.
  
  

Knowledge, Skills, And Abilities Required

• Computer literacy: Proficient with new applications and software programs. Proficiency with Excel/Google Sheets preferred. Proficient experience working with InfoEd or similar databases is essential.
• Organization: Proficient with electronic document and email file storage. Able to complete projects proficiently, accurately, and on time. Proficient at prioritization and managing multiple priorities simultaneously.
• Customer Service: Provides excellent written and verbal communication. Demonstrated proficiency with listening, inquiry, follow-up, and problem-solving skills.
• Critical Thinking: Demonstrated proficiency assessing increasingly complex situations and developing solutions. Proficient analyzing grant data through research, comprehension, and application of regulations, policies, and procedures including NIH and other Federal, state, and foundation regulations. Ability to work independently with minimal supervision.
• Financial: Proficient with cost principles. Proficient with review budget portion of application to ensure compliance with regulations, policies, and procedures. Teamwork and Collaboration: Proficient in cultivating relationships with department research staff and central departments.
• Institute operations and processes: Proficient at directing department research administrators to appropriate departmental and institutional resources, including inquiries with sponsors when published instructions require clarification.
• Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome.
  
  

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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