Executive Assistant

Description

About SurePoint

SurePoint Technologies delivers award-winning software that helps mid-sized law firms boost efficiency and maximize financial performance. Our cloud-based solutions connect client management, practice management, and financial systems to improve efficiency and collaboration.

With over 40 years in legal tech and a team of CPAs, former lawyers, and top engineers, we understand what law firms need to thrive. We’re passionate about building tools that reduce administrative work – so our customers can focus on what matters most: serving their clients.

Job Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Executive Officer in a fast-paced, high-growth environment. This role is critical to maximizing the CEO’s time, ensuring smooth operations, and serving as a key liaison across the leadership team and external partners.

Key Responsibilities

• Executive Support to CEO: Provide seamless support to the CEO, managing schedules, communications, and priorities to help drive organizational efficiency and focus.?Proactively identify opportunities to improve efficiency.
• Calendar Management: Schedule and manage complex appointments, meetings, and travel arrangements to optimize the CEO’s time.?
• Communication: Act as a primary point of contact for the CEO, managing correspondence and drafting/proofreading emails and presentations as needed.? Prioritize and handle incoming requests, communications, and information flow.
• Meeting Preparation: Prepare meeting agendas, briefing documents, presentations and materials for CEO meetings; take and distribute meeting notes as needed.?Support event planning.
• Project Assistance: Assist with special projects and initiatives as assigned by the CEO, providing research, tracking, and reporting support.?
• Expense Management: Prepare and submit the CEO’s expense reports, maintaining accurate and timely records.?
• Other projects as assigned. Light travel may be required.
  
  

Key Competencies

• Anticipation & Proactive Problem Solving: The best EAs think two steps ahead— anticipating needs, flagging conflicts, and solving issues before they arise.
• Discretion & Executive Presence: Handles sensitive information with utmost confidentiality. Represents the executive with professionalism in all interactions, whether with board members, investors, or internal teams.
• Organizational Mastery & Execution Rigor: Juggles multiple priorities flawlessly— calendars, meetings, travel, projects. Keeps tasks moving forward, ensures follow-ups happen, and creates order in a fast-moving environment.
  
  

Qualifications

• 5+ years of experience supporting C-suite executives.
• Bachelor’s degree in Business Administration, Office Management, or equivalent work experience.
• Strong organizational and multitasking skills with keen attention to detail.
• High emotional intelligence and professionalism.
• Excellent written and verbal communication skills.
• Tech-savvy and proficient in tools like Microsoft Office Suite, Zoom, and expense/travel tools.
• Exercises sound judgment and confidentiality in handling sensitive information and executive matters.
• Ability to work independently and take initiative in a fast-paced environment.
• Ability to anticipate needs and take action without direction.?
• Highly detail-oriented with strong problem-solving skills.
• Approachable and able to build positive relationships with internal teams and external contacts.
• Comfortable with change and able to pivot quickly as priorities shift.
  
  

At SurePoint, we know our people are our greatest strength. That’s why we offer a comprehensive total rewards package – and we’re always evolving our benefits to support employee needs at every stage of life and career.

Benefits Include

• Health Insurance (medical, dental, vision)
• Flexible Spending Accounts
• Life, Short-term and Long-term Disability Insurance (employer paid)
• Health Savings Accounts
• Wellbeing Benefits
• 401K (immediately vested, employer match)
• Paid Time Off (Flexible PTO, holidays)
• Employee Assistance Program
• Summer Flex Fridays
  
  

To learn more about SurePoint and our products, visit our corporate web site at www.surepoint.com and follow us on LinkedIn, Facebook and Twitter.

SurePoint is proud to be an Equal Opportunity Employer. All applicants will be considered without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, physical or mental disability, veteran status, medical condition, or any other classification protected by law.