Grant Monitoring Specialist

Location: Central Office – 123 Robert S Kerr Ave OKC, OK

Salary: up to $85,000.00, based on education and experience

Full Time /Part Time: Full-time

Work Schedule: Monday to Friday

Primary Hours: 8:00 am to 5:00 pm

Position Description: The Grant Management Specialist is responsible for serving as the Grant Management Office Specialist for both state and federal cross-cutting agency grants. The incumbent will support the lead in planning, development, and implementation of grant initiatives and will serve as a departmental trainer, point of contact throughout the grant lifecycle. This position will ensure regular communication with key stakeholders and interested parties, monitor progress toward established objectives, and oversee overall grant management to ensure compliance with federal requirements and successful program outcomes.

Position Responsibilities/Essential Functions

• Reviewing grant applications and proposals to ensure alignment with federal, state, and organizational regulations and eligibility criteria
• Assisting in the development and implementation of grant programs, policies, and procedures across the full grant lifecycle
• Providing technical assistance to grant recipients through the application, award, and implementation phases
• Coordinating submission of grant applications and required reports, including annual, progress, and agency-specific deliverables
• Monitoring and validating grant expenditures to ensure consistency with approved budgets, program goals, and regulatory guidance
• Overseeing the full annual grant application process, including documentation of award amounts and active contracts
• Serving as a departmental resource for cross-training staff in end-to-end grant functions, promoting continuity, operational resilience, and responsive support across the Grant Management Office
• Maintaining organized records and documentation for grant applications, progress reports, and financial reconciliation
• Collaborating with internal departments and external partners to coordinate resources, resolve issues, and evaluate program performance
• Presenting updates at relevant meetings and stakeholder forums across virtual and in-person platforms
• Conducting audits and evaluations of grant activities to ensure compliance and identify areas for improvement
• Supporting invoice review and documentation processes, ensuring accuracy, allowability, and alignment with grant terms
• Staying current with evolving regulations and best practices in grants management
• Cultivating and maintaining collaborative relationships with funders, subrecipients, and internal stakeholders to support effective grant operations and shared goals
• Performing other duties as assigned to support the goals and priorities of the Grant Management Office
• Being present in the office is an essential function of this job
• Other duties as assigned
  
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.
  
  

Minimum Qualifications

Master’s degree in public health or a related field plus two years of professional or technical experience in a public health, business, or leadership capacity; OR Bachelor’s degree with a minimum of three years of professional or technical experience in a public health, business, or leadership capacity; OR an equivalent combination of education and relevant experience that demonstrates the necessary knowledge, skills, and abilities to perform the essential functions of the position.

Application Requirements

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  
  

Valued Knowledge, Skills And Abilities

Demonstrated ability to plan, coordinate, and manage projects in alignment with grant requirements and agency policies. Proven success in establishing and maintaining effective working relationships with internal and external stakeholders. Strong written and verbal communication skills, with the capacity to interpret, analyze, and resolve complex operational or business challenges. Proficient in Microsoft Office and Office 365 platforms, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Outlook, and other web-based applications.

Physical Demands And Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Ability to remain seated and work at a computer workstation for prolonged periods. Capacity to perform job functions within a confined workspace or office environment. Ability to lift and carry light to moderately weighted materials as needed. Proficient in comprehending verbal communication from others in various settings. Clear and effective verbal communication skills to ensure understanding by diverse audiences. Being present at the office is an essential function of the job