Executive Assistant

About JR Merit

JR Merit, Inc. was founded in 1997 on the belief that “merit”—the quality of being good and worthy—was something worth working for. Today, we are recognized as one of the highest-value industrial and mechanical construction contractors in the marketplace for complex infrastructure and critical plant processes. We take pride in being a union shop with a passion for surpassing client expectations.

We're growing! JR Merit offers an exciting opportunity to develop and expand your career by supporting projects in highly unique and technical industries. If you want to have a voice, influence our continued growth, and work collaboratively as a team to find innovative solutions to our clients’ construction challenges, we want to get to know you.

Overview

The Executive Assistant provides high-level administrative and strategic support to executive members. This role requires discretion, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proactive, resourceful, and detail-oriented, with a strong sense of confidentiality and professionalism.

The Executive Assistant will act as a liaison between the President and internal and external stakeholders, coordinate executive-level communications, manage schedules and travel, and support the execution of high-impact initiatives and company-wide priorities.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel planning, and communications.
• Prepare and edit correspondence, presentations, reports, and briefing materials for internal and external meetings.
• Track key projects, initiatives, and deadlines; support strategic planning and ensure timely updates to the President.
• Conduct research and compile data to assist with business development and executive decision-making.
• Coordinate logistics for board meetings, leadership sessions, and executive events.
• Serve as a primary point of contact for the President’s office, fostering strong relationships with staff, clients, and partners.
• Manage expense reports, vendor invoices, and confidential records in alignment with company policies.
• Support overall office operations and provide backup assistance to other administrative staff as needed.
• Perform other related duties as assigned to support departmental and organizational goals. Duties, responsibilities, and activities may change at any time with or without notice.
  
  

Required Qualifications

• Minimum 5+ years of executive-level administration support experience, preferably in construction, engineering, or related industries.
• Experience working with C-suite or executive leadership required.
  
  

Desired Qualifications

• Associate or bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• High level of discretion and ability to handle sensitive information.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and video conferencing tools (Zoom, Teams).
• Ability to multitask, prioritize workload, and adapt to changing priorities.
• Confident, professional demeanor and sound judgment.
  
  

Working Conditions

• This role is based in an office setting with occasional travel or off-site meeting support required.
• Must be able to sit or stand for extended periods and use standard office equipment.
• This is an exempt position, requiring a commitment of 40+ hours per week, with flexibility for extended hours and alternative shifts depending on the executive’s needs
  
  

Compensation Range

$80,000 - $95,000

Benefits We Offer

• Competitive salary based on experience
• Discretionary merit bonus
• Medical/dental/vision insurance for employees + dependents
• Tiered paid time off (PTO) plan and paid holidays (including one floating holiday)
• 401(k) & Match
• Career Development Map/Growth Opportunities
• Employee Assistance Program
• Long Term Disability Coverage
  
  

Equal Opportunity / Affirmative Action Employer

JR Merit, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. We are a background screening, drug-free workplace.

JR Merit, Inc provides reasonable accommodation to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [email protected]

Work Authorization

JR Merit, Inc. is a federal contractor which participates in E-Verify. Applicants must be currently authorized to work in the United States without the need for visa sponsorship.

Notice to Staffing Agencies and Recruiters: JR Merit does not accept unsolicited resumes, profiles, or applications. Agencies and third-party recruiters are asked not to contact JR Merit employees to present candidates unless a prior signed agreement is in place. Any unsolicited resumes submitted will be considered property of JR Merit.