Recruiting Coordinator

Job Summary

Vinik Sports Group and the Tampa Bay Lightning are seeking a detail-oriented, proactive, and collaborative Recruiting Coordinator to support the full lifecycle of talent acquisition and onboarding processes. This role will play a key part in recruiting efforts for both part-time and full-time staff, ensuring a seamless and world-class candidate and new hire experience.

Essential Duties & Responsibilities

Recruiting

• Create and manage job requisitions in Workday, ensuring accuracy and consistency.
• Conduct prescreening of candidates to assess qualifications and alignment with role requirements.
• Collaborate with department managers on a regular basis to identify hiring needs, in addition to sourcing candidates in high volumes using various tools, including job boards, social media networks, and employee referrals
• Draft and send offer letters, initiate background checks, and monitor results for compliance
• Coordinate logistics for hiring events, including communication, materials, and set-up support
• Manage candidate travel arrangements for interviews, as needed

Onboarding

• Coordinate onboarding logistics, including scheduling New Employee Orientation and required guest services training
• Manage the completion of new hire paperwork in Workday, ensuring accuracy and consistency
• Monitor I-9 documentation compliance and send timely reminders for onboarding task completion
• Prepare new hire credentials, including headshots, badges, and name tags
• Coordinate onboarding logistics for full time employees, including desk setup, welcome gifts, and ID badges.
• Maintain and track onboarding checklists to ensure all required steps are completed prior to the employee’s start date
• Assist with internal communication to ensure departments are prepared for new hire arrivals

Administrative Support

• Assist with HR audits, document tracking, and maintenance of compliance-related records.
• Provide support for the Vinik Sports & Entertainment Management Fellowship Program
• Create and maintain internal trackers to support recruiting, onboarding, and program initiatives.
• Contribute to special projects and initiatives as needed to support the People Operations team

Game/Event Responsibilities

• Game/Event Night responsibilities: Yes
• Approximate number of games/events worked per year: 10

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1–2 years of experience in recruiting, HR coordination, or a similar administrative role.
• Familiarity with HRIS and applicant tracking systems; experience with Workday strongly preferred.
• Exceptional attention to detail and ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word)
• Results oriented and strong customer service skills
• Ability to handle and prioritize multiple projects simultaneously
• Ability to work collaboratively with others
• Ability to build credibility and establish trust among coworkers and management
• Ability to handle sensitive and confidential information with discretion.
• Positive, team-oriented attitude with a commitment to delivering a best-in-class candidate experience.

Working Conditions

• Ability to work efficiently and effectively in office and arena environment that can be exciting, loud and distracting
• This is an onsite role; flexibility to work a minority of time remotely.
• Ability to work extended hours including late nights, holidays, and weekends as needed
• Ability to lift/carry/move up to 15lbs
• Ability to work in cold/hot indoor and outdoor temperatures
• Ability to commute to various venues throughout the Greater Tampa Bay Area
• Ability to work in areas that can become crowded with equipment and/or people