Administrative Assistant 3

ARIZONA HISTORICAL SOCIETY

The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona's history. AHS collects, preserves, and tells the story of Arizona's past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona's communities by promoting history through leadership, partnership, and scholarship.

ADMINISTRATIVE ASSISTANT III - EDUCATION

Job Location

Arizona Heritage Center

1300 North College Avenue

Tempe, Arizona 85288

Posting Details

Hourly: $17.00

Grade: 17

Open Until Business Needs Are Met

Job Summary

Coordinates the activities of the Education Volunteers and Facility field trips; initial program planning, design and implementation responsibilities within the guidance of the Education team.

Manage and track hours, correspondence, purchase orders, invoices and payments for volunteers and programs that require payment. Handle deposits and tracking within the appropriate programs and work closely with the accounting team to ensure accuracy of documentation.

Provide training, guide books and offer support for on site tours.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties

• Performs a variety of complex administrative tasks for an executive, administrator or program manager including research, special projects, budget preparation and control, manpower and operations planning and report preparation
• Prepares documentation and represents the administrator at meetings, workshops and seminars
• Coordinates administrative matters between organizational units
• Composes correspondence on a wide variety of subjects
  
  

Knowledge, Skills & Abilities (KSAs)

Knowledge

• Agency or program rules, regulations and operating procedures; accounting and budgeting procedures
• Educational guidelines pertaining to K-12
  
  

Skills

• Oral and written communication
  
  

Abilities

• Plan, analyze, coordinate activities and establish priorities; develop effective operating procedures
  
  

Selective Preference(s)

• BA in Education, History, Public History, Museum Studies or related field or 3 years experience
  
  

Pre-Employment Requirements

• Must be able to obtain a valid Arizona State driver's license
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
  
  

Benefits

The State of Arizona offers a comprehensive benefits package to include

• Sick leave
• Retirement plan
• Health and dental insurance
• Vacation with 10 paid holidays per year
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
  
  

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment
  
  

Contact Us

• If you have any questions please feel free to contact Brian Westerberg at [email protected]