Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Agrilife Research

Department

Entomology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

• Job Description Summary:
  
  

The Administrative Coordinator I, under general supervision, works collaboratively with departmental leadership to provide complex administrative support work.

Responsibilities

• Serve as front-line individual to receive telephone calls, visitors, mail, etc.; field questions and refer to appropriate individuals; request express package pickup/delivery; maintain supply inventory (basic office supplies, letterhead, business cards, etc.); maintain departmental active files and archived records off-site; provide calendar notices and reminders of activities and deadlines; and maintain departmental photographic and printed directories for distribution.
• Serve as information resource as well as provide administrative support on departmental processes/initiatives (specifically annual graduate student forum, departmental search and selection committees), including handling confidential materials, and drafting responses that require conducting research and coordinating responses from various faculty/administrators, as well as all necessary follow-up activities.
• Management of departmental websites: Oversee the maintenance and updates of departmental websites, ensuring they are user-friendly, informative, and aligned with the latest web standards.
• Assistance with faculty lab websites: Provide support to faculty members in managing and updating their lab websites, ensuring consistency and accuracy of information.
• Content creation for social networks: Develop and manage engaging content for the department's social media channels, fostering community engagement and promoting departmental activities.
• Adherence to guidelines: Ensure all web and social media content complies with Texas A&M University and Texas A&M AgriLife Marketing and Communication guidelines, maintaining the institution's brand integrity and standards.
• Coordinate arrangements for meetings and audio visual aids; work with caterers and food vendors to provide refreshments for events. Assist in the planning of special events and coordination of logistical arrangements.
• Coordinate incoming mail and packages and tracking of lost packages.
• Assist with departmental administrative needs in support of faculty and students.
• Assist with onboarding of new employees.
• Perform advanced word processing, desktop publishing, presentation and data management; provide administrative support to department head, associate department heads for academic programs and Extension, departmental tenure-track faculty and numerous faculty state-wide.
• Develop, maintain, and operate departmental e-mail servers for use in distributing timely information to departmental faculty, staff, and students on a daily basis.
• May assist in supervision of student employees.
• Other job related duties as required.
  
  

Required Education And Experience

Bachelor’s degree or equivalent combination of education and experience.

Two years of related experience.

Preferred Education And Experience

Four (4) years of related experience.

Required Knowledge, Skills And Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Good verbal and writing communication skills
  
  

Please Attach To Your Completed Application

• Resume
• List of professional references with email and day time phone number.
  
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.