Administrative Assistant I

About City Of Brockton

For nearly 200 years Brockton has retained its distinctive character as a complete community, and benefits from its role in the regional economy. It has excellent transportation access that links employment, employees, education, and services. While other communities in the Greater Boston area have become very expensive places to live or to conduct business, Brockton provides a high-quality alternative that is relatively affordable to all.

Brockton provides the benefits that arise from a culturally diverse population and the diversity of its employment base. This is a complete city - with its diverse places to work, study, shop, and live. The neighborhoods are compact, walkable, and endowed with a solid stock of housing. It has a remarkably varied and extensive network of open spaces, cultural and civic institutions. To learn more about what the City has to offer please click here.

Job Description

SALARY: $40,286 - $53,813 (Salary Step System)

Bargaining Unit: BCHASA

To view the respective collective bargaining agreement please click here.

REPORTS TO: Commissioner of Buildings through the Executive Assistant

SUPERVISORY RESPONSIBILITY: N/A

Essential Functions

Performs a range of administrative and clerical services including but not limited to greeting and directing visitors, entering permit information from building, plumbing and gas applications, answering and transferring phone calls, enters or scans purchase orders in to the department's database management system, and maintains department records such as wiring, plumbing and gas permits.

• Provides information to the public concerning requirements for filings (building and sign permits, additions, new construction, etc.) plot plans, and zoning requirements.
• Processes certificates of inspections;
• Files correspondence;
• Prepares building and occupancy permit forms and other related documents in accordance with established standard operating procedures and policies.
• Reviews on-line permit applications and takes on-line building property requests.
• Required to receive and process fees and other departmental receipts.
• Conducts independent research on the legal use of City property;
• Accepts and processes building permit applications;
• Checks contractor licenses to ensure that they are accurate and up-to-date.
  
  

Requirements

QUALIFICATIONS REQUIRED AT HIRE

Must have a High School diploma or a minimum of one to three (1-3) years prior work experience; or an equivalent combination of education and experience.

Knowledge, Skills, And Abilities

• Knowledge of the City's zoning and building permit rules and regulations, department office procedures including the recording of purchase orders, department operating policies and procedures;
• Knowledge of technology including but not limited to office software (word processing and spread sheet applications), financial database management software (i.e. Munis), and use of the Internet and email systems in support of department operations.
• Ability to plan and prioritize work, and perform multiple tasks in a detailed, organized, and timely manner;
• Ability to work independently, and to be self-motivated.
• Ability to establish and maintain effective working relationships with department staff.
• Proficient customer service skills; proficient written and oral communication skills. Proficient data processing and personal computer keyboarding skills.
  
  

Additional Information

Comprehensive Benefits

When you embark on a career with the City of Brockton, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class or any other basis covered by appropriate law.

The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator, Eisha George, Manager of Diversity, Equity and Inclusion, at (508) 897-6439.

As a condition of employment, the City of Brockton will conduct a comprehensive background check review which includes a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI), once an offer has been accepted.

Section 2-110 of the Revised Ordinances of the City of Brockton mandates that employees establish residency within the City within one year of hire.

Application Instructions

To be considered for this position, please click the APPLY NOW button and follow the STEPS.

Please upload Resume and Cover Letter to be considered.