Full-Time Executive Assistant - Tech Startup
Terros
Date: 17 hours ago
City: Irvine, CA
Contract type: Full time
We’re a rapidly growing tech startup in Irvine, CA with a mobile sales performance app used by over 10,000 direct sales professionals across the country. We’re looking for a smart, organized, and proactive full-time Executive Assistant to support our executive team and help drive the daily operations of our business forward.
This is an in-person role based at our Irvine office—ideal for someone who thrives in a dynamic environment and enjoys wearing many hats.
What You’ll Be Doing
This is an in-person role based at our Irvine office—ideal for someone who thrives in a dynamic environment and enjoys wearing many hats.
What You’ll Be Doing
- Manage day-to-day office operations: snacks, supplies, furniture, tech equipment
- Submit and track facility/maintenance requests as needed
- Coordinate with external partners (accountants, attorneys, vendors)
- Support company legal and financial processes, including stock option paperwork
- Track and organize internal tasks using Google Sheets, ClickUp, Slack, and Intercom
- Monitor and respond to executive emails when needed
- Research new tools, vendors, and solutions (with help from tools like ChatGPT)
- Support hiring and onboarding logistics for new employees
- Organize and maintain digital records and invoices in shared drives
- Assist with scheduling, meeting prep, and other ad hoc projects
- Strong written and verbal communication
- Highly organized with excellent attention to detail
- Tech-savvy and comfortable with Google Workspace, Slack, ClickUp, etc.
- Self-starter with strong problem-solving skills
- Comfortable working in a fast-paced, startup environment
- Bookkeeping experience is a plus
- Bachelor’s degree required (or equivalent work experience in a fast-paced administrative or startup environment)
- Able to work in-office in Irvine full time (no remote)
- Bonus: Interest in startups, operations, or entrepreneurship
- Open to recent grads or capable college students (especially from UC Irvine or other local schools)
- A front-row seat inside a growing California-based tech company
- Hands-on experience supporting leadership across multiple departments
- A collaborative, fast-paced work environment with real growth opportunities
- Competitive pay based on experience plus stock options
- Potential for advancement and expanded responsibilities as we scale
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