Executive Assistant - Strategic Innovation, Biomarkers, and Gene Editing

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

EXECUTIVE ASSISTANT - STRATEGIC INNOVATION, BIOMARKERS, AND GENE EDITING

Summary

Ionis Pharmaceuticals, Inc. is looking for a stellar administrative professional to support the Vice Presidents and teams for Strategic Innovation, Biomarkers and Gene Editing. This individual will directly report to the Vice President of Strategic Innovation. This position will also act as primary back-up in administrative support to the Chief Scientific Officer and Executive Vice President of Research. The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks; must be exceedingly well organized and flexible. This individual must be able to work independently with minimal direct supervision over extended periods of time within a dynamic, interrogative and fast-paced environment.

The successful candidate will be a key team member that ensures demanding schedules, conflicting priorities, and communication are managed effectively for the team. The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the opportunity to work closely with experienced and tightknit biotech teams.

Responsibilities

• Manage calendars; assist leadership and assigned employees with their daily, quarterly and annual scheduled duties, to include materials and setup
• Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, and finalizing/distributing minutes, etc.
• Manage and treat highly confidential information professionally and in accordance with expectations
• Anticipate team needs and proactively bring together appropriate people and resources to support addressing issues
• Act as primary administrative back-up to the Chief Scientific Officer and Executive Vice President of Research
• Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer and disposal
• Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
• Assist in creating publications, presentations and materials as required for submissions, and assist teams in the submission process
• Review and edit various submissions including proposals, abstracts, scientific papers and applications
• Receive and interact with visitors, new hires and vendors
• Prepare and process expense reports relating to business activities and travel
• Submit, track and manage a variety of contracts
• Submit, track and manage purchase orders and invoices
• Manage online library of Scientific Publications if requested
• Manage special projects that are team-specific
• Support the executive sponsor of the Veteran’s ERG and work with the lead to host quarterly lunches for the Ionis Veterans and their supporters. This may include assisting in organization of special events, and fundraisers
• Maintain collaborative and positive relationships with all employees, including internal administrative team and external administrative partners
• Reception coverage as needed
• Other duties as assigned
  
  

Requirements

• Successful candidate will have 7+ years of experience supporting senior executives in an interrogative environment
• As a skilled specialist, completes tasks in resourceful and effective ways
• Works independently with minimal direct supervision over extended periods of time
• Critical thinker who works on assignments requiring considerable judgment and initiative
• Understands implications of work and makes recommendations for solutions
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
• Effectively manages at all levels in the organization
• Consistently delivers a high quantity of high-quality work
• Resilient, open and adaptable to change; embraces feedback
• Team player, who fosters collaboration and thrives in a fast-paced environment
• Strong verbal and written communication skills
• Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
• Excellent organizational skills, and follow through to ensure outstanding execution
• Strong attention to detail
• Strong relationship building and interpersonal skills exhibiting patience, respect and grace under pressure
• Shares appropriate information openly/transparently with co-workers and cross functional teams
• Displays a high degree of maturity, honesty, trust and integrity
• Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
• Biotech experience preferred, not required
  
  

Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition # IONIS003797

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

The pay scale for this position is $33.66/hour to $45.87/hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.