Accounts Payable Expense Supervisor

Description

Join the Pack at Pet Food Experts!

With a rich history spanning over 80 years, Pet Food Experts has evolved from a small family-run business into the nation's leading pet specialty distributor, proudly serving over 10,000 pet retail locations nationwide.

At Pet Food Experts (PFX), we do more than distribute the best pet products—we fuel independent pet retailers with passion, expertise, and an unwavering commitment to community. And now, with unprecedented growth and an expanded national footprint, we’re stronger than ever, ready to serve more retailers, support more brands, and make an even bigger impact in the pet industry.

We are seeking a detail-oriented and strategic Accounts Payable Supervisor to lead the AP function related to operating expenses. This role manages a team of three and ensures timely, accurate, and compliant processing of all operating expense payables. The ideal candidate has strong leadership skills, a continuous improvement mindset, and a thorough understanding of AP processes in a high-volume, complex business environment.

Schedule Requirements: 3 Days in office per week at HQ office

What You'll Do

• Oversee the end-to-end accounts payable process for all operating expense invoices, including utilities, rent, insurance, professional services, T&E, and indirect procurement.
• Manage and develop a high-performing team of 3 AP Specialists, providing coaching, training, and performance management.
• Ensure accurate coding, approval, and timely payment of operating expense invoices in compliance with company policies and internal controls.
• Maintain and improve AP workflows and automation tools to increase efficiency and minimize errors.
• Partner with Procurement and IT along with other business unit leaders to resolve issues and improve processes.
• Lead monthly AP close processes, including reconciliations, accruals, and reporting.
• Monitor AP aging and ensure prompt resolution of outstanding items and discrepancies.
• Develop and maintain KPIs and dashboards to report on team performance, invoice cycle times, and cost-saving opportunities.
• Support internal and external audits by preparing required schedules and documentation.
• Maintain up-to-date knowledge of relevant tax regulations, 1099 compliance, and accounting standards impacting AP.
  
  

What We're Looking For

• Bachelor’s degree in Accounting, Finance, or related field or equivalent work experience
• 3–5+ years of progressive AP experience
• Experience working in a large, multi-site organization—distribution, logistics, or manufacturing industry preferred.
• Deep understanding of operating expense categories and indirect cost control.
• Strong ERP system experience and familiarity with AP automation tools.
• Excellent leadership, problem-solving, and organizational skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills with a customer-service orientation.
  
  

Benefits and Perks of Being Part of the PFX Pack!

• Competitive Pay – Because your hard work should be rewarded!
• Comprehensive Health Benefits – Medical, dental, and vision to keep you feeling your best.
• Retirement Savings with Employer Match – Helping you invest in your future.
• Flexible Time Off – Unlimited days to recharge, adventure, or just enjoy some quality time with your pet!
• Paid Parental Leave – Support for growing families (two-legged and four-legged!).
• Company-Paid Life & Disability Insurance – We’ve got your back, no matter what.
• Health & Dependent Care FSAs – Because budgeting for wellness should be easy.
• Pet Perks & Discounts – Exclusive savings on the best pet products!
• Extra Voluntary Benefits – Convenient options for additional coverage, deducted straight from payroll.
• Employee Assistance Program (EAP) – Mental health, financial wellness, and more—because life happens.
  
  

Pet Food Experts is an equal opportunity employer. Pet Food Experts does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

All offers of employment are contingent upon passing a required criminal background check

Salary Description

$65,000 - 70,000