HR Generalist, Talent Acquisition

Job Title: HR Generalist, Talent Acquisition

Incumbent: OPEN

Department: Human Resources

Location: Woodland, CA

This position is: Hybrid

Reports to (Title): Human Resources Manager, Learning & Talent Development

Job Summary

As a member of Sakata Seed America’s human resources team, this position coordinates the talent acquisition function of the company in all aspects of the full lifecycle recruiting process. Assists in the implementation of SAI’s people strategy by supporting hiring managers, coordinating interviews, maintaining applicant tracking systems, and reporting recruitment efforts. This role also supports the HR department with special projects, reporting, and general HR administration regarding learning and development, employee services, and other HR activities.

Essential Duties & Responsibilities*:

Day-to-Day Talent Acquisition

• Plan, facilitate, and participate in all interviews, or coordinate for other HR team members to sit in on interviews as a backup.
• Screen resumes, applications, and administer applicant testing and assessments, and conduct background checks.
• Manage employee referral process and maintain accurate referral records. Ensure payroll has referral date information for processing referral bonuses.
• Issue offer letters and employee contracts via DocuSign. Maintain DocuSign account, track envelopes, and create templates for HR team use.
• Partner with hiring managers to effectively source qualified candidates, creating strong talent pipelines for SAI’s current and future hiring needs. Ensure smooth efficiencies throughout the recruiting process.
• Train hiring managers on hiring policies. Ensure adherence to hiring policies, including obtaining approvals for opening head counts and hiring candidates. Monitor internal (SNAPNET) approval workflows for potential issues and/or roadblocks.
• Schedules and tracks all interviews, offers, and interviewee travel schedules.
• Serve as a primary point of contact for interview candidates and newly signed employees for benefit questions and issues.
• Own HR general email inbox, responding to resumes and requests in a timely fashion.
• Collaborate with the marketing department on employer branding initiatives, updating and monitoring LinkedIn, Glassdoor, and other employer review sites and pages.
• Attend necessary job/recruiting fairs and events.
  
  

Talent Reporting & Documentation

• Creates and maintains reports of key recruiting metrics including time-to-hire, turnover percentages, ROI of pipelines, etc.
• Maintain and utilize ATS data, systems, and any corresponding HRIS to track recruitment activities, create offer letters, generate repots and data metrics for management.
• Prepare annual headcount reports for SSC.
• Maintain and develop job descriptions and job advertisements.
• Serve as back up to maintaining organizational charts and personnel changes (promotions, demotions, transfers, status changes, wage changes, location changes, title changes, and supervisor changes). Coordinates with IT team on necessary title and reporting updates via JIRA.
• Consistently track hires, terms, and personnel changes and communicate to SMT & HR team regularly.
• Ensure accuracy of employee pay levels and grades, allowing for the accurate and timely processing of payroll.
• Coordinate annual personnel planning process with SMT.
• Assist Payroll Supervisor with headcount reporting and data validation.
• Produce monthly headcount report and quarterly talent dashboards as well complete ad hoc report requests.
• Provide weekly recruitment overview to department directors and HR leadership.
• Analyze HR metrics and data to identify trends, inform decision-making, and measure the effectiveness of HR programs.
  
  

Temporary Staffing & Vendor Management

• Advise and coordinate with the HR Generalist, Talent & Onboarding on temporary employee processes. Communicate with hiring managers on temporary employee policies. Execute temporary agency contracts. Assist with temp audits and identify risks/liabilities.
• Manages and maintains relationships with supporting external recruiters, executive search firms, and employment agency representatives, including temporary staffing agencies as needed.
• Participate in contract negotiations with recruiting suppliers and platforms (LinkedIn, Indeed, Checkr, professional association job boards, etc.).
  
  

Onboarding

• Collaborate with the HR Generalist, Talent & Onboarding in the hand off regarding 1 st day HR onboarding details. Serves as backup running new hire orientations and onboarding.
• Coordinate employee relocation process through relocation vendor.
• Support immigration processes, partnering as needed with external counsel to ensure timely delivery of documentation and appropriate support for and information to employees. Maintain immigration files and regularly communicate status and requirements to HR staff, employees, and SSC. Assist with SSC employee transfers.
  
  

General Support

• Ensure compliance with all applicable federal, state, and local employment laws and regulations.
• Support internal and external HR audits.
• Perform other duties as assigned.
  
  

Supervisory Duties: None

Education & Experience

• BS/BA degree in Human Resources, Business, Psychology or related subject required.
• HRCI PHR or SHRM-CP certification preferred.
• Minimum six years administrative experience, preferably in an HR environment, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Minimum three years recruiting experience.
  
  

Working Conditions / Physical Demands

• Able to sit and/or stand for long periods of time.
• Able to work at a computer terminal for long periods of time.
• Able to work extended hours if necessary.
• Able to travel intermittently throughout the United States to visit office sites as necessary and attend recruiting events.
  
  

Required Knowledge, Skills, & Abilities

• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience using ADP, LinkedIn, and job posting platforms are preferred.
• Ability to accurately collect, analyze information, and handle data with confidentiality.
• Outstanding communication, interpersonal skills, and able to communicate effectively, orally, and in writing.
• Detail-oriented and have excellent number aptitude.
• Demonstrated skill and experience in the use of ATS platforms and understanding of HR data metrics, processes, and tools.
• Strong character traits required including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty.
  
  

Compensation & Benefits

• Salary: $75,000-$90,000
• Medical, Dental & Vision Insurance coverage for employees and their families
• Basic Life & AD&D Insurance
• 401k program with company match
• Profit Sharing program (via 401k)
• Holiday & Performance Incentive Bonus program
• Paid Vacation: 10 days per year to start, increases with tenure
• Sick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month after.
• 14 paid company holidays, 2 floating holidays & birthday off
• Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events
• Company provided EAP
• Company provided subsidy for health/fitness clubs & apps