Human Resources Coordinator

Description

Responsibilities and Core Functions

Note: All responsibilities are equally important and contribute to HR service delivery excellence.

• Ensure smooth, efficient HR administrative operations—primarily supporting the VP of HR, followed by HR Managers—positioning the VMC HR function as a key service delivery center.
• Provide confidential administrative support to the VP of HR and VMC HR Manager, including database maintenance, reporting, and executive-level HR coordination.
  
  

Assist HR Managers with general and specific HR administrative tasks, ensuring adherence to internal policies and labor law compliance.

Specific Duties and Authorities

Note: Additional duties may be assigned as needed by supervisors.

• Maintain employee records, with a focus on the VMC, including support for Progression Training and other learning programs.
• Enter new hire training completions into the centralized IT training database.
• Process unemployment claims in coordination with HR Managers and Generalists.
• Reconcile benefit claims in partnership with the Benefits Manager.
• Prepare and submit expense reports as required.
• Support Culture and employee engagement initiatives, including:
• Updating “jumbotron” slides and bulletin boards
• Coordinating engagement, wellness and retention-reward programs
• Administering VSPE recognition and gift card programs
• Manage and coordinate all incoming HR inquiries and communications, including:
• Manage the HR physical mail and the HR Support Email inbox, ensuring timely responses as appropriate.
• Distribute all internal and external HR-related inquiries to the appropriate team members for action.
• Complete employment verifications.
• Process HR department invoices for payment.
  
  

Collaborate with IT to track and recover equipment from former employees.

Requirements

Qualifications and Experience:

• Proven ability to handle confidential information with discretion.
• Basic knowledge of HR functions and employment law.
• Proficiency in Microsoft Office (intermediate level required); experience with HRIS and applicant tracking systems strongly preferred.
• High degree of professionalism with the ability to represent company policies while supporting employee needs.
• 3+ years’ experience in a corporate or professional office setting.
• Excellent communication and customer service skills, including active listening.
• Strong attention to detail, organizational skills, and problem-solving capabilities.
  
  

Education, Certification & Training

• Associate’s degree or higher in business or human resources (preferred).
• 2. HR professional certification (strongly preferred).
• Commitment to obtaining and maintaining aPHR (via HRCI).
  
  

Intent And Function Of This Job Description

ValpakClipp job descriptions, including this one, have been reviewed to ensure that only essential functions and basic duties are included. Peripheral and/or supplemental tasks which are incidentally related to this position have been excluded. The requirements, skills and abilities included have been determined to be the minimal standards required to successfully perform the position work. In no instance should a reader interpret the listed duties, responsibilities and requirements as all-inclusive.

Additional duties, functions and requirements may be assigned at any time by supervisors, as deemed appropriate.

In accordance with the American with Disabilities Act and other applicable law or regulation, it is possible that the listed job requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which impose undue hardships on ValpakClipp.

ValpakClipp job descriptions are not intended as, and do not create, employment contracts. ValpakClipp maintains its status as an at-will employer. Employment may be terminated for any reason not prohibited by law. ValpakClipp is an Equal Opportunity Employer, is drug free, smoke free, and complies with all applicable non-discriminatory regulations and law.

This job description assists ValpakClipp in ensuring that the hiring process is fairly administered and that qualified persons are selected for employment. It is also essential to the ValpakClipp process for decisions on compensation, promotion, transfer, layoff, and termination of employment. Further, it provides guidance for employee feedback, job performance assessment and compensation.

Statement Of Understanding And Acceptance

I have read and understand the above job description and duties as listed, and the statement of intent and function of the job description. I understand the job requirements and agree to comply with all ValpakClipp policies and procedures. I accept and agree to carry out these responsibilities and other duties as assigned. I understand and acknowledge that nothing contained in this job description may be construed as limiting the employer’s right to discipline or terminate my employment at any time for failure to perform satisfactorily.