Executive Assistant

Established in 2015, Create Music Group is a leading music and entertainment company. The company operates as a record label, distribution company, and entertainment network which generates over 15 billion music streams each month on DSP’s. Named #2 on the Inc 5000 Fastest Growth Companies in America in 2020, the company has grown exponentially by leveraging its owned IP with its media and technology platform. The company works with superstar artists, major and independent record labels, and global media brands. It operates a number of companies including Label Engine, one of the largest independent music distribution platforms in the world, with over 75,000 artists and 5,000 label clients; and Flighthouse, a digital entertainment brand focused on Gen Z, which has more than 300 million followers across social media. Create Music Group is based in Hollywood, CA and has 350 employees worldwide.

Job Summary

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to support senior leaders across Mergers & Acquisitions, Technology, Finance, and Data & Analytics. This role is key to keeping our executives focused, efficient, and prepared as they navigate the fast-paced world of music and technology.

Responsibilities

• Provide comprehensive calendar management, including scheduling meetings, calls, and internal/external engagements across multiple time zones
• Coordinate complex domestic and international travel itineraries, accommodations, and agendas
• Prepare presentations, briefing materials, and executive reports as needed
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times
• Plan team offsites, department meetings, and cross-functional events
• Manage expense reporting, invoice processing, and vendor coordination
• Proactively anticipate the needs of the executives and address issues before they arise
• Collaborate with other Executive Assistants and departments to ensure seamless communication and operations
• Other duties as assigned
  
  

Qualifications

• Minimum High School Diploma or General Education Certification (GED)
• Bachelor’s Degree in Business Administration or related field, a plus
• Must be able to work on-site at our Hollywood office, five days per week during business hours
• 3+ years of experience as an Executive Assistant or in a similar Administrative support role, ideally within the music, entertainment, tech, or investment space
• Proven ability to manage and prioritize multiple executives with competing priorities
• Strong proficiency in preparing and managing presentations for Executive-level meetings, such as client pitches or Quarterly Business Reviews
• Excellent communication skills, both verbal and written
• High level of discretion, judgment, and professionalism to effectively manage confidential information
• Strong Proficiency with tools such as Google Workspace (Calendars, Docs, Sheets, and Slides), Slack, Microsoft Office (Outlook, Excel, Powerpoint)
• Detail-oriented with strong organizational and time-management skills
• Thrives in a fast-paced, dynamic environment and adapts quickly to change
• Must be able to manage competing priorities efficiently
• Passion for music, media, tech, and working in a fast-paced, creative environment
  
  

Pay Scale

• $69,000 - $75,000 per year
• The final compensation within this range will be determined based on the candidate’s experience, skills, and overall fit for the role.