Fleet Administration Clerk

Job Title: Fleet Administration Clerk

About FC Traffic Control, Inc.

FC Traffic Control, Inc. is a leading provider of professional traffic control services. We are committed to safety, compliance, and operational excellence in all aspects of traffic control for construction, public works, and emergency services. As we continue to grow our fleet and expand services, we are seeking a highly organized Fleet Administrator to support our fleet operations.

Position Summary

The Fleet Administration Clerk plays a critical role in supporting the day-to-day management and compliance of FC Traffic Control’s vehicle and equipment fleet. This position is responsible for ensuring all fleet vehicles are properly licensed, maintained, tracked, and documented. The ideal candidate will be detail-oriented, tech-savvy, and able to coordinate with multiple departments to uphold fleet efficiency and safety.

Key Responsibilities

Fleet Coordination & Tracking

• Maintain and update vehicle and equipment records including VINs, registration, insurance, GPS, and inspection reports.
• Monitor vehicle assignment, mileage logs, and fuel consumption.
• Support dispatch with vehicle availability and location data.
  
  

Maintenance & Compliance

• Track warranty coverage, repair histories, and service intervals.
• Ensure all vehicles meet state and federal compliance standards including FMCSA and OSHA, if applicable.
  
  

Registration & Documentation

• Process new vehicle registrations, renewals, and titles.
• Maintain up-to-date insurance documentation for all vehicles and coordinate with insurance providers for claims and renewals.
• Prepare reports and audits for vehicle usage, costs, and performance metrics.
  
  

Vendor & Inventory Management

• Manage fleet-related inventory (e.g., tires, batteries, safety equipment).
• Track fuel card assignments, vehicle tools, and asset returns.
  
  

Technology & Systems

• Utilize fleet management software (e.g. Power BI Fleet Management System, Spireon) to track diagnostics, compliance, and real-time vehicle data.
• Generate reports and support cost analysis related to fleet operations.
  
  

Qualifications

Required:

• High school diploma or equivalent (associate's degree preferred)
• 2+ years of experience in fleet, logistics, or administrative coordination
• Proficient in Microsoft Office Suite and fleet software systems
• Strong organizational and time-management skills
• Working knowledge of DOT/FMSCA/OSHA regulations (preferred)
  
  

Preferred

• Experience in construction, utilities, or traffic control industry
• Familiarity with GPS tracking platforms and digital maintenance logs
• Valid driver's license with clean MVR
  
  

Working Conditions

• Office-based with occasional field visits to verify vehicles/equipment
• May require occasional travel to vehicle service providers or DMV locations
• Fast-paced, deadline-driven environment with shifting priorities
  
  

You’ll Love It Here

Join a company that’s expanding rapidly and needs your leadership to guide us forward. You’ll have the opportunity to shape our future, lead a dedicated team, and enjoy the satisfaction of a job well done. If you’re ready to make a real difference, we want you on our team.

Other Great Benefits

We believe in taking care of our employees, which is why we offer partially paid health benefits after 60 days to keep you healthy. In addition, we provide paid time off for 7 major holidays, ensuring you have the time to rest, recharge, and enjoy life outside of work. We value employees who aren’t afraid to get their hands dirty and make things happen. With opportunities to grow within our expanding company, you’ll have the chance to advance your career while working in an environment that values hard work, teamwork, and a positive attitude.

• PTO Package
• 401-K after 1 year of employment
• Exclusive Employee Travel and Entertainment Perks