Pastoral and Administrative Assistant

Date: 1 day ago

City: Olathe, KS

Contract type: Part time

Description

Pastoral and Administrative Assistant

Summary Of The Job

The Pastoral and Administrative Assistant provides comprehensive parish administrative support with particular attention to the ministerial and liturgical aspects of parish life at St. John Paul II. This is a part-time, non-exempt position averaging 20 to 25 hours per week. The typical work schedule is Monday – Thursday 8am – 1pm.

Primary Duties And Responsibilities

Provide receptionist services for the parish office. Welcome and direct visitors, answer telephone and direct calls appropriately.
Maintain parish database. Register new parishioners, update database records for parish roster.
Responsible for the creation and distribution of the weekly email communication and parish bulletin including design, layout, writing and editing.
Draft and monitor the liturgical schedule, oversee the scheduling of volunteers for liturgical services and coordinate ministry training using various software.
Prepare Mass petitions and announcements.
Maintain parish calendar and oversee the parish general email inbox. Responding to emails in a timely, professional and pleasant manner.
Assist in organizing volunteer services for special parish events and ministry activities. Collaborate with ministry leaders.
Monitor the parish website and submit update requests for website changes including upcoming events, ministry information, changes in schedules, etc.
Additional duties as assigned.

Knowledge, Skills And Abilities

Strong communication skills (verbal and written) to professionally communicate and represent the parish in a welcoming and upbeat manner.
Familiarity with Catholic teachings and liturgical practices
Eager to provide support to the parishioners in their works of charity and ministry.
Comfortable with money handling and bookkeeping. Able to follow strict internal control protocols regarding financial transactions.
Works well in collaborating efforts and has a teamwork mentality.
Ability to work independently, take initiative, and prioritize multiple responsibilities.
Demonstrates discretion and a high level of confidentiality in handling sensitive information.

Qualifications

High School Diploma with a minimum of 3 years’ experience in a parish or professional office setting with clerical responsibilities.
Experience with Microsoft Suite of products including Microsoft 365, Teams, OneDrive, Excel, Publisher.
Experience with Google Suite of products including Google Calendar, Google Sheets, and Email.
Practicing Catholic in good standing.
Note: Work is located in parish office, a 2 level building, with no elevator.

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